Specifications include, but are not limited to: A. Coordinate the development, promotion and administration of the Benefits and Retirement programs for the District. B. The Provider will be required to provide an on-site, full-time benefits counselor at the District Office in order to more efficiently process the enrollment of benefits for newly hired employees at no cost to the District. This counselor will not only be required to assist newly hired employees with their benefits enrollment but to also assist the Benefits Division of Human Resources with additional tasks required in the onboarding and separation of employees. C. Conduct all Benefits Orientations for new hires. Conduct Benefits Orientations for our current staff during our annual open enrollment to communicate all options, policies and procedures under the Benefits Program, Retirement Plans, and certain District-sponsored benefits. D. Act as broker of record for the District in connection with any voluntary insurance products underwritten by private insurance companies (excluding PEBA Insurance Benefits Offerings and grandfathered plans from Central United Life and EMC National Life). Assist the District in the design of proposed voluntary insurance plans by reviewing existing plans and proposing new insurance products offered or to be offered as a part of the Benefits program at the District. E. Enroll, through an automated enrollment service (MyBenefits, EBS, or automated fillable NOE), all employees electing to participate in the PEBA Benefits and Retirement Programs. F. Follow-up with employees to ensure that decisions are made in a timely manner regarding enrollment or changes in the District’s Benefits and Retirement programs. G. Provide deduction files in the approved format for the current payroll software system for all open enrollment changes by designated dates to ensure accuracy of employee’s deductions, including optional life and SLTD changes. Responsible for the manual keying of all voluntary insurance products offered by Provider. H. Provide a customer service call center for telephone enrollments during open enrollment for selected groups of employees (i.e., virtual staff and/or employees out on medical leave), claims and/or questions.. I. Provide a cost/benefit analysis for employees regarding insurance benefits that are offered as a part of the Benefits Program and the applicable premiums...
