The South Dakota Department of Transportation wishes to solicit proposals for the maintenance and care of the “Spearfish” single site interstate rest area located on Interstate highway 90 at milepost 1.0. 3.1 The Contractor will perform all requirements as set forth in the South Dakota Department of Transportation’s Caretaker’s Manual for Interstate Rest Areas. This document is included along with this request for proposal. 3.2 In addition to the requirements outlined in the Caretaker’s Manual for Interstate Rest Areas the Contractor will be responsible for the following. 3.2.1 Plumbing repairs to be made by the Contractor are to include but are not limited to: 3.2.1.1 Remove obstructions from stools, drains, and from sewer lines to the nearest manhole opening. 3.2.1.2 Turn water valves on and off as needed while on duty. 3.2.1.3 Clean and make minor repairs and adjustments to drinking fountains, faucets and valves, and, perform preventive maintenance on water conditioning equipment. 3.2.1.4 At Rest Areas that are served by city or rural water systems, the Region may require the caretaker to make daily readings of the water meter for early detection of leaks. 3.2.2 Electrical Repairs to be made by the Contractor are to include but are not limited to. 3.2.2.1 Remove and install Department furnished electric eye units bulbs, and broken lenses on area lights. (Does not include tower lights) 3.2.2.2 Remove and install Department furnished switches, convenience outlets and cover plates. 3.2.2.3 Remove and install Department furnished bulbs and lenses within and on building structure. 3.2.2.4 Remove and install Department furnished hand dryers. 3.2.2.5 Inspect and if necessary change furnace/air conditioning filters and during summer months wash out air conditioner condenser as needed. 3.2.2.6 Remove and install Department furnished batteries in the Automatic Flush Systems where applicable and adjust the Automatic Flush Systems as needed. 3.2.3 Maintenance of Kiosk and Rest Area Video Surveillance System to be done by the Contractor is to include. 3.2.3.1 Monitor Kiosk daily to see that Kiosk is working and that information on Kiosk is up to date. Any problems should be reported to the Department. 3.2.3.2 Clean the Plexiglass on the Kiosk weekly with a microfiber towel and water to keep it clean. 3.2.3.3 Other minor adjustments to Kiosk and Video Surveillance System as requested by the Department. 3.3 The Department will be responsible for performing the following repairs: 3.3.1 Major plumbing repairs to be made by the Department are to include but are not limited to: 3.3.1.1 Broken lavatory unit, water closet, urinal, drinking fountains or mirrors. 3.3.1.2 Ruptured hot water heater or pressure tank. 3.3.1.3 Ruptured or broken water lines or sewer lines. 3.3.1.4 Broken water softening, sanitary or pressure systems. 3.3.2 Major electrical repairs to be made by the Department are to include but are not limited to: 3.3.2.1 Repairs to the heating elements including the controls. 3.3.2.2 Repairs to time clock that controls the indoor and outdoor lights, and exhaust fans. 3.3.2.3 Replacement of lighting fixtures and yard lights. 3.3.2.4 Repairs to the electric hand dryers. 3.3.2.5 Maintenance of the warning light atop the flag pole or on top of the Rest Area building. 3.3.3 All repairs to Kiosk and Video Surveillance System except as defined in 3.2.3 3.4 ANNUAL CLEANING 3.4.1 The Contractor will be responsible for doing a complete cleaning of the rest area and grounds each year by May 15th or before the opening of the Information Centers or as otherwise directed by The Region Engineer: This cleaning will include but is not limited to: 3.4.1.1 Wash bathroom walls and windows 3.4.1.2 Deep clean bathroom walls, floors, stools, urinals, sinks and counter tops with a machine cleaner. 3.4.1.3 Clean all air vents in the building and furnace and exhaust vents outside 3.4.1.4 Repaint entrance and bathroom stall doors as needed 3.4.1.5 Clean and repaint garbage cans and lids 3.4.1.6 Clean lobby windows, walls and floors 3.4.1.7 Clean and repaint picnic tables, benches and shelters as needed 3.4.1.8 Check to make sure outside drinking fountains and water towers at dump stations are operational and clean and repaint as needed. 3.5 GROUNDS 3.5.1 LAWN CARE 3.5.1.1 The Contractor will care for the lawn in accordance with the Caretaker's Manual except that the Contractor will only be required to water the lawn if adequate water supplies exist. Manual hand watering will be required if the sprinkler system is inoperable, or, if current sprinkler system doesn't cover an area in need of water. The Department will determine when and where watering is needed and notify the Contractor accordingly. 3.5.2 SIDEWALKS 3.5.2.1 In addition to the requirements of the Caretakers Manual, the Contractor is responsible for edging along the walks to prevent the growth of vegetation onto the walkways. 3.5.3 SNOW AND ICE REMOVAL 3.5.3.1 The Contractor is responsible for removal of snow and ice from all areas except the parking areas and driveways. The Department will remove the snow and ice from the parking areas and driveways. Snow and ice will be removed from walks along the entire auto parking area, to the truck parking area, and the main sidewalk leading from parking areas to the building as required in the a.m. and p.m. 3.5.4 LITTER and RECYCLING CONTAINERS 3.5.4.1 The Contractor will be responsible for dumping recycling bins provided by the Department and taking the contents to an appropriate recycling facility. Recycling bins may not be dumped into trash dumpster intended for other garbage (if applicable). 3.5.5 SHELTER BELT MAINTENANCE Any reference to shelterbelt maintenance in the “Caretakers Manual for Interstate Rest Areas” is withdrawn from the Contractors responsibilities. 3.5.6 MONITOR AND MAINTAIN WATER SUPPLY 3.5.6.1 Monitor and record Cistern gallon levels on record sheet provided. 3.5.6.2 Mix chlorinating solution for disinfecting drinking water. 3.5.6.3 Test chlorine levels with every cistern fill. 3.5.6.4 Take water samples and submit them to laboratory for testing at the Department’s expense. 3.5.6.5 Monitor and maintain chlorinating pump, lines and tank, includes minor repairs to pump and unclogging lines.
