PROVIDE RAMP MAINTENANCE MATERIALS
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, ¿Streamlined Procedures for Evaluation and Solicitation for Commercial Items,¿ as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03.
The associated North American Industrial Classification System (NAICS) code for this procurement is 212321 with a small business size standard of 500 employees.
Cape Hatteras National Seashore is seeking the supply of construction materials.
All interested companies shall provide a quotation for the following:
Construction Materials for the National Park Service ¿Cape Hatteras National Seashore (CAHA)
1.0 INTRODUCTION
The National Park Service (NPS) Outer Banks Group (OBG) has a requirement for construction materials to be provided at two sites on Ocracoke Island, Cape Hatteras National Seashore. This statement of requirements includes the specifications for the material to be provided.
2.0 CONSTRUCTION SITE LOCATIONS
The site locations:
1) Ocracoke Ramp 72
a. 35.1062 o N, 75.9697 o W
2) Ocracoke North end ferry bulk material storage yard
a. 35.189489 N -75.783677 W
3.0 BACKGROUND AND EXISTING CONDITIONS
The NPS maintains vehicle access ways to the National Seashore using sand for the surface. Sand, per the instructions of the North Carolina Coastal Area Management Agency (CAMA) is used for repairs and maintenance to the access ways. NC Highway 12 runs from Bodie Island south to Ocracoke Island. The NPS has sand ramps at various locations along Highway 12, including Ramp 72. Ramp 72 is approximately 20 ft wide and 1.75 miles long. Ramp 72 begins along Highway 12 on Ocracoke Island (Irvin Garrish Highway) just outside of the town of Ocracoke, emptying to the beach facing the Atlantic Ocean. Figure 1 below shows the entrance to Ramp 72. The sand along ramp 72 can form ruts, become compacted, and otherwise displace from vehicle traffic use and weather events causing depressions and potholes within the driving lanes. Approximately a dozen potholes ranging in size from 3 ft in diameter to 20 ft in diameter and up to 2 ft deep are present along ramp 72. The first pothole is approximately 700 ft from Highway 12.
Figure 2 shows the location at the north end of Ocracoke Island where materials can be stored. The material storage area is utilized by the state of North Carolina for dredge material storage, as well as the NPS for various types of material storage. The access road into the storage area includes some soft sand as well as compacted unpaved material.
Most Off Road Vehicle (ORV) sand ramps and access routes are accessible only be four wheel drive passenger vehicles or heavy construction equipment suitable for off road purposes.
4.0 MATERIAL REQUIREMENTS
The contractor will provide all technical support, materials, tools, equipment, and manpower required to provide the NPS with the following:
Task 1: Provide product data (Gradation/Sieve Analysis) and sample submittal for sand material to be provided. The product data must be for the actual material intended to be provided and for material taken from the same quarry/location.
1) Sand meeting must meet the following specifications:
a. The sand must be obtained from a source considered to be local to the Outer Banks. Local material is considered to be material having zero content of invasive species of plants, or any organic material. Topsoil will not be accepted. High silt content will not be accepted. Waste Dredge material will not be acceptable. Unsuitable material will be rejected and removed by the vendor at the vendor¿s expense and will not be dumped on site.
b. The vendor supplying the sand is responsible for obtaining test results of the content of the material. The test results must be submitted to the NPS prior to delivery. Test results must be performed by an independent lab. The test requirement is for one sample per supply location if more than one vendor is used. The soil analysis must show the particle distribution including at a minimum:
i. Sieve size
ii. Percent passing each sieve.
iii. Total percent gravel/coarse grains
iv. Total percent sand
v. Total percent silt
vi. Total percent clay
vii. Soil group classification
c. Sand must be a medium grade/ building or fine sand material meeting that meets gradation listed in full specs- see attachment 1.
The NPS reserves the right to take samples of any or all deliveries to be tested for consistency and material distribution. The NPS reserves the right to withhold payment for any delivery that does not meet expectations as agreed upon between the NPS and contractor providing the material. If the material is deemed inadequate the NPS may reject the delivery and the contractor must provide additional material until the full amount of acceptable material is received. The contractor may obtain additional samples and test above the required number at his own expense to verify overall consistency of the deliveries.
Provide the following at the locations listed. The Contractor must meet the requirements and deliverables. Take special note of the additional requirements below ¿ receipts showing weights/volumes must be provided to the NPS and a copy kept for the Contractor¿s records.
Task 2: Provide the volume of material at the following locations:
1) Ocracoke Ramp 72:
a. 1500 cubic yards of sand
b. Material shall be delivered in vehicles (4 wheel drive or equivalent) which can exit the paved surface and traverse Ramp 72 to the location needed. Materials shall be delivered and dumped along one side of Ramp 72 near the pothole to be filled. No material shall be dumped into adjacent wetlands, and material shall not be dumped in a fashion so as to block the width of Ramp 72 from on going traffic.
2) Ocracoke North end ferry bulk material storage yard
500 cubic yards of sand
Material shall be delivered in vehicles (4 wheel drive or equivalent) which can exit the paved surface and dump sand material in the stockpile location.
ADDITIONAL REQUIREMENTS:
The vendor will be required to call the NPS point of contact (POC) for exact location on the day of delivery. The NPS POC will be available to escort delivery trucks to the point of delivery.
The Contractor must abide by the conditions listed in the Deliverables.
The Contractor is responsible for all drivers and vehicles used for deliveries. These sites are considered off road and may require backing, turning, dumping, etc. on or near unpaved areas. The Contractor is responsible for verifying existing conditions prior to and at time of delivery.
The Contractor is required for scheduling deliveries to meet ferry routes to and from Ocracoke Island. Contractor vehicles are authorized to utilize the priority lane for ferry routes between Hatteras Island and Ocracoke Island.
Each vehicle/truck providing a delivery must also provide a receipt showing the materials being delivered to include volume, weight, dimensions, etc.
The Contractor must keep his own record/receipts of delivery in order to request payment. Accumulated totals of each type of material must be provided to the POC prior to submitting an invoice for payment.
5.0 DELIVERABLES
The Contractor will be required to submit electronic copies of testing reports to the NPS prior to delivery.
Delivery of material on site will only be accepted from 7:00 am through 3:30 pm Monday through Friday. Other arrangements must be requested in writing through the Contracting Officer and may be accommodated depending upon the location and request. Due to the high volume of expected deliveries, and Ocracoke Ferry schedule, the contractor will be required to contact the POC to assure proper receipt of the materials at the delivery location.
The contractor is highly encouraged to contact the POC prior to shipment to gain an understanding of the vicinity of the delivery sites. Vehicles which can perform the required turn-around, such as tandem dump truck, may be advantageous.
Award shall be made to the quoter whose quotation the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: meeting or exceeding the requirement, past performance, technical capability, and price.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
1. FAR 52.212-1, ¿Instructions to Offerors¿Commercial Items¿
2. FAR 52.212-2, ¿Evaluation ¿ Commercial Items¿
3. FAR 52.212-3, ¿Offerors Representations and Certifications¿Commercial Items¿
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, ¿Offerors Representations and Certifications¿Commercial Items.¿
The following contract clauses apply to this acquisition:
¿ FAR 52.212-4, ¿Contract Terms and Conditions¿Commercial Items¿
¿ FAR 52.212-5, ¿Contract Terms and Conditions Required to Implement Statutes or Executive Orders¿
The following subparagraphs of FAR 52.212-5 are applicable:
52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-13, 52.225-13, 52.232-34.
Refer to attachment for additional contract clauses.
All quoters shall submit the following: Price quote and specifications. Quoter shall provide lump sum pricing.
Submission shall be received not later than March 25, 2024 at 5:00 pm E.D.T. All submissions shall be emailed to William_leady@nps.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the William Leady via email at William_leady@nps.gov.
Point of Contact
William Leady via email at William_leady@nps.gov
