Specifications include, but are not limited to: The following controls and restrictions shall be available at the individual card level: • Card activation status – ability to de-activate and re-activate cards in real-time. • Single transaction dollar limit – established per individual card. • Velocity limitations – number of card authorizations per designated period – for example, ten transactions per day, or twenty-five transactions per month. • Maximum dollar limitation per period – for example, $10,000 per month. • MCC code restriction – ability to restrict usage by vendor (MCC code) at the card level. • Cash advances – complete prohibition of all cash advances. • Authorizing purchases – ability to restrict purchases on a card until authorization for a specific amount and purpose has been given by an approver. Afterthe approved amount has been charged, no additional funds are available until an additional request is entered and approved. • Additional controls – proposals should include information about any additional controls both at the corporate level and individual card level that might be available. The Proposer should provide a web-based program management system to control all aspects of the City’s procurement card program including but not limited to: • Real-time activation, de-activation of cards. • Real-time reporting of cards lost or stolen. • Real-time update of dollar limits, velocity limits and MCC code restrictions for each card. • Real-time monitoring of transactions/card activity. • Ability to establish an organizational hierarchy of cardholders and supervisors. • Ability for supervisors to approve transactions online. • Ability to assign City cost center codes to each individual card and the ability to override the default cost center codes for an individual transaction...
