Proposal Organization and Format
Proposals must be organized with the following headings. Each heading should be separated by tabs or otherwise clearly marked. Digital submittal must be in PDF format on a flash drive.
The SOQ must contain:
1) Proposal Signature Cover Page & Firm Introduction (signed by Firm’s Primary Engineer)
2) Organizational Qualifications (communication, preferred skills, firms experience)
3) Staff Qualifications (minimum skills and experience)
4) Technical Specifications (project description, oversight, timeline, deliverables)
5) Proposer Data Sheet (ATTACHMENT A)
6) Reference Data Sheet (ATTACHMENT B)
7) Copy of current certificate of insurance for professional liability
8) Statement of Conflicts of Interest (if any) the service provider or key employees may have regarding these services, and a plan for mitigating the conflict(s). Note that City/County may in its sole discretion determine whether or not a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable.
9) Form Conflict of Interest Questionnaire (enclosed). Texas Local Government Code chapter 176 requires that any vendor or person who enters or seeks to enter into a contract with a local government entity disclose in the Questionnaire Form CIQ the vendor or person’s employment, affiliation, business relationship, family relationship or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFQ and must be submitted with the response
10) Certification Regarding Lobbying - Disclosure of Lobbying Activities (enclosed). Certification for Contracts, Grants, Loans, and Cooperative Agreements is included in the RFQ and must be submitted with the response
11) Form 1295 (enclosed). All contracts and contract amendments, extensions, or renewals executed will require the completion of Form 1295 “Certificate of Interested Parties” pursuant to Government Code § 2252.908. Form 1295 must be completed by the awarded vendor at time of signed contract submission. Form 1295 is included in this RFQ for your information. Form 1295 requires the inclusion of an “unsworn declaration” which includes, among other things, the date of birth and address of the authorized representative signing the form.
12) Required Contract Provisions (enclosed). Applicable provisions (enclosed) must be included in all contracts executed as a result of this RFQ.
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