1. Account Structure Under this contract the City anticipates utilizing the same account structure, one main operating account and several separate accounts. a. Is the bank proposing a different structure? Describe. b. If alternative account types are proposed for the accounts, describe the account structure proposed including the type of accounts (interest bearing, money market, ZBA, etc.) along with the overall account structure. c. Provide the prospectus for the offered fund if proposing a sweep for use during the contract. A AAArated, SEC registered government fund should be utilized for the sweep. Minimum amounts should be noted as well as any other requirements of the fund or bank. d. If interest bearing accounts are to be used indicate any index used to set the rate on the account. e. Will FDIC fees be charged directly to the account on the analysis? Neither offshore accounts nor repurchase agreements are acceptable as a sweep vehicle. The City may be required or may desire to open additional accounts or change accounts during the contract period. Any new accounts shall be charged at the same contracted amount. 2. Automated Cash Management Information Access The City requires web-based, automated cash management services and prior day balance reporting for timely access to balance information and transactions. It requires a high degree of automation within the various service areas such as ACH and reconciliation. Imaging of all checks and image retention is required. Imaging of deposit slips and deposit items is preferred. Preferably statements and account analysis will be available in electronic form. Minimum on-line services should include balance reporting, stop pays, positive pay exceptions, account transfers, and wire transfers. Daily balance reporting should include detail on all transactions with summary reporting on closing ledger and collected balances along with one-day float, at a minimum. a. Fully describe the bank’s on-line service capabilities. List system capabilities (i.e. balance reporting, wires, positive pay, stop pay, etc.) and describe any differentiation on transaction and summary account types. b. Are all reporting processes and services web-based? c. Detail the availability of prior day and intra-day detail and summary reporting. When is prior day information available? What is included? Is intra-day information real-time or delayed? Specify. d. Define the image and history retention features available. e. Can customized reports draw across reporting modules and activities (cross functionality)? Describe and detail. f. Can the bank consolidate information? At what level and on what schedule? g. Describe back-up procedures for use by the City with any interruption in the automated system delivery of information. h. Describe provisions for off-site backup and continuation of services in local or regional disaster situations. i. Describe the security protocol for online services. How is authentication and authorization provided? How is the administration of the security module established and maintained? j. What are the hours of available technical support? How is it provided? k. Submit samples of major screens and reports available or provide a website link and sign-on information for an on-line review of all the City functions, if available. If not available, submit screen prints. 3. Optical Imaging Describe the bank’s optical imaging process and what items are able to be captured (checks, statements, deposit slips, deposited items, etc.). a. Describe the service and provide sample reports and screen layouts. b. Are check images available on-line? If so, when? How long are images available on line? c. Is a monthly CD provided? What is on the CD? When is it available? d. How are images charged? (as created, as viewed, as retained)? e. Is there a fee for more than one CD provided?
