Specifications include, but are not limited to: .6.1 Registration, Venue, and Exhibitor Set-Up. Venue to setup no later than 12:00 p.m. the day before seminar begins. Registration prep by Client to take place from 12:00 p.m. to 8:00 p.m. Pre-registration of attendees takes place from 12:00 p.m. to 8:00 p.m. Exhibitors preparation and setup from 12:00 p.m. to 8:00 p.m. the day before seminar begins. 1.6.2 Guest Rooms. Check-in: Tuesday, September 9, 2025. Check-out: Friday, September 12, 2025. Room Block: 750 rooms per night. Client Registration Set-Up. Six (6) 6-foot skirted tables in U-shape. Two (2) 6-foot skirted tables inside U-shape. Ten (10) chairs. Four (4) wastebaskets. One (1) water station. Two (2) power strips and extension cords. Two (2) wired internet connections. Extra linens to cover materials. Rope and stanchion for restricted access. Two (2) easels in “like new” condition. Exhibitor Area. One (1) 6-foot skirted table, two (2) chairs, and one (1) wastebasket per exhibitor, unless otherwise noted by Client. Layout to be provided by Client. Electrical and internet needs requested and paid for by Exhibitor, unless otherwise noted by Client. Four (4) Keys or rope and stanchion for Restricted Access. Main Ballroom. Classroom style (classroom style seating involves skirted tables and chairs that are arranged in parallel rows facing the front of the room), maximum of 900 seats. One (1) reserved SOS table in front of room near podium. One (1) reserved SOS table in rear of room near an exit. Main ballroom must be ADA compliant. Accommodations to include at least one (1) ADA ramp. Additional chairs lined against the wall as needed to accommodate on-site registrants and late arrivals. One (1) Podium with one (1) wired mic on risers with handrails at the head of room. One (1) table and Two (2) chairs on each side of podium. Two (2) wireless mics on each side table at the head of room. American and Texas Flags with pipe and black drape on risers behind podium, tables and chairs. Two (2) projector carts. Two (2) large screens. Four (4) standing wireless mics in the audience. One (1) Wired internet connection at podium. Audio interface each day of the event. Client to setup laptop and projectors each day. One (1) easels in “like new condition” for each entrance into the main ballroom. One (1) tech in ballroom during general session starting at 6:30 a.m. to 8:30 a.m. to adjust sound and/or assist with A/V equipment if needed. Complimentary equipment testing day before seminar begins.
