Specifications include, but are not limited to: a. Any contract resulting from this RFP shall be strictly on an "AS NEEDED” basis. No minimum number of quantities can or will be guaranteed by TSU. The awarded proposer shall be paid only for the services authorized and approved in writing by the authorized TSU representative. b. Awarded proposer shall use the TSU quote information form when pricing each individual job. A completed quote shall be returned to TSU within one (1) business day. The completed vendor quote shall state all information that is provided on the TSU quote information form. c. Texas Southern University will own all rights to any graphic design artwork associated to the University. The awarded proposer must protect the Texas Southern University brand. Electronic files of any artwork design must be supported on Apple OSX Macintosh computer system for the various departments in Adobe CC2014. The University’s core PMS colors are MAROON 209 and GREY 429 for spot color jobs. d. Projects are needed throughout the year on an ongoing basis for various University Departments. Each job shall be completed and delivered within five (5) to (7) seven business days of receipt of project details. If this is not possible for a particular project, the awarded proposer shall provide the user department with the proposed delivery turnaround time, in writing. The user department, in return, shall provide written approval if the proposed date is approved. e. Total production pricing, including hourly rate and set up fees, shall be included in each quote. f. Any deviations from these specifications shall clearly be communicated for approval, in writing, within one (1) business day of receipt of an individual job quote request. g. Awarded proposer shall supply electronic proofs or PDF proofs within one (1) business day for all collateral items at no additional charge. The University reserves the right to request hard proofs. h. Awarded proposer shall deliver each invoice electronically via e-mail to the user department and the Accounts Payable department (see Exhibit E, .23). The TSU user department project number for each job shall be entered as the subject of any e-mails and shall be listed on the corresponding invoice(s).
