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Basic Information

Reference Number

0000286708

Issuing Organization

University of Texas at Arlington

Owner Organization

UTA Student Affairs

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTA2022-008

Title

Commencement Software and Services

Source ID

PU.AC.USA.1600875.C11086426

Details

Location

United States, Texas, Tarrant County

Delivery Point

UTA

Purchase Type

Duration: 1 year
Option: 4 options @ 1 year each

Piggyback Contract

Yes

Description

Software to plan/enhance commencement ceremonies and events.

Dates

Publication

04/18/2022 10:36 AM CDT

Bid Intent

Not Available

Question Acceptance Deadline

04/25/2022 03:00 PM CDT

Questions are submitted online

Closing Date

05/18/2022 03:00 PM CDT

Prebid Conference

05/02/2022 03:00 PM CDT

Other

05/04/2022 10:00 AM CDT

Contact Information

Kristopher Kizer

Kristopher.Kizer@uta.edu

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- Insurance Required

- Training Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

05/02/2022 03:00 PM CDT

Location

Microsoft Teams call

Event Note

The prebid will be done via MS Teams. The link to the call is in Section 2.6 of the RFP document.
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Event Type

HUB Subcontracting Plan Training Call

Attendance

Recommended

Event date

05/04/2022 10:00 AM CDT

Location

HUB Subcontracting Plan Training call

Event Note

This call will be done via MS Teams with Mario Ramirez, HUB Program Mgr. Because of the potential contract value, vendors will need to complete a HUB Subcontracting Plan and submit it with their response to this RFP. The link for this HSP training call is located in Section 2.5 of the RFP document.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Technical Response	Technical Response to RFP	Yes	No
HUB Subcontracting Plan	HSP	Yes	No
No entries

Additional Bidding Instructions

Vendors should not include pricing informaiton with their initial response to this RFP. Please note Section 1.2 of the RFP document for further information concerning pricing and the evaluation process for this RFP.

Disclaimer Please review all specifications and requirements carefully. Any exceptions to the specifications or the University’s terms and conditions must be clearly noted in your response. Exceptions will not be accepted or approved after-the-fact.

Bidding/Proposing firms are 100% responsible for ensuring they start the bid/proposal upload process well in advance of the due date and time in order to ensure a complete upload before the submittal deadline. This will allow for time to correct if needed, with the assistance of BidNet technical support, any technical issues encountered during the upload process. Failure to successfully complete the upload process prior to the submission deadline will eliminate the bidder/proposer from consideration.