Specifications include, but are not limited to: A. All replacement parts shall be new and specifically designed for the elevators or other devices on which they are to be used. B. The Contractor shall be responsible for keeping the exterior of the elevator machinery and any other parts of the equipment subject to rust, painted with heat resistant enamel and presentable at all times. The motor windings shall be treated as needed, with proper insulating compound as recommended by the motor manufacturer. C. The Contractor shall maintain all elevator equipment in hoistways, machine rooms, secondary levels, and pits and assigned Contractor work spaces in a clean orderly condition, free of dirt, dust and debris. Pits and machine spaces shall be kept dry and clean. D. When the Contractor becomes aware of a maintenance deficiency or necessary repair or replacement either through observation, notification from the Division, or from a third party’s report, that is specifically excluded from the scope of this Contract, the Contractor shall notify the Division in writing within 3 business days, that in its opinion the correction of that deficiency or the repair or replacement is not covered, along with a proposal to correct the problem. The proposal must include a breakdown of material and labor cost, including number of hours included in the labor cost and hourly rate charged and detailed documentation of why the proposed repair is not covered under the Contract, including photographic or other evidence where applicable. The terms and conditions of the Contract take precedence over those of any proposal signed between the parties for non-covered work during the term of this Contract, and the specified hourly rates shall apply in all cases. Division reserves the right to make the final determination concerning whether the deficiency is covered under this Contract. Except in the case of emergency, Contractor shall not perform the work without the advance written approval of the Division. E. On due notice from the Division, the Contractor will comply with violations, citations or orders to comply by any inspecting authority for repairs as covered herein, provided such violations did not exist prior to the date the Contractor began maintaining the equipment, whether under this Contract or a previous agreement (unless previous violations are specifically covered elsewhere in this Contract). F. The Contractor shall be responsible for giving immediate notice to the Division of any condition it discovers that may present a hazard to either the equipment, passengers, property or third persons. G. If the third party recommends that an item or items should be repaired or replaced, the Contractor will do so within the stipulated period of time. H. Repairs on out-of-service elevators must begin immediately. If the Contractor cannot commence repairs immediately on an out of service elevator for items covered under this Contract due to a lack of available repair teams, the Contractor must make up for the time lost by performing the repairs on overtime (and regular time) at the Contractor’s expense with the Division only being billed for nonovertime rates. Daily repair updates will be required by Contractor to DFCM.
