Basic engineering services are utilized in four distinct and sequential phases. Proposers are required to set out their qualifications and to propose on the following scope of work. A. Preliminary Phase: This phase involves those activities required for defining the scope of a project and establishing preliminary requirements including, but not limited to, the following: 1. Conferring with the Sponsor on project requirements, programming, finances, schedules, early phases of the project, and other pertinent matters and meeting with FAA and other concerned agencies and parties on matters affecting the project 2. Assisting the Sponsor in the preparation of necessary pre-applications, applications, and required documents for federal grants, including Disadvantaged Business Enterprise (DBE) plan and goals, and exhibits. 3. Planning, procuring, and/or preparing necessary surveys, field investigations and architectural and engineering studies required for preliminary design considerations. 4. Develop design schematics, sketches, environmental and aesthetic considerations, project recommendations, and preliminary layouts and cost. B. Design Phase: This phase includes all activities required to undertake and accomplish a full and complete project design including, but not limited to, the following: 1. Meetings and design conferences to obtain information and to coordinate or resolve design matters. 2. Collecting engineering data and undertaking field investigations, surveys, engineering, and engineering and environmental studies. 3. Preparing necessary engineering reports and recommendations. 4. Preparing detailed plans, specifications, and cost estimates. 5. Conducting a detailed value engineering analysis, if applicable and requested. C. Bidding or Negotiation Phase: This phase, at a minimum, involves providing plans, specifications, and all bid documents. The phase also includes assisting the Sponsor in advertising and securing bids, negotiating for services, analyzing bid results, furnishing recommendations on the award of contracts, and preparing contract documents. D. Construction Phase: This phase includes all basic services rendered after the award of a construction contract including, but not limited to, the following: 1. Providing consultation and advice to the Sponsor during all phases of construction. 2. Representing the Sponsor at pre-construction conferences. 3. Providing on site construction inspection and management involving the services of a full-time resident engineer, inspector, or manager during the construction or installation phase of a project, and providing appropriate reports to the Sponsor. 4. Reviewing and approving shop and erection drawings submitted by contractors for compliance with design concept. 5. Reviewing, analyzing, and approving laboratory and mill test reports of materials and equipment. 6. Preparing and negotiating change orders and supplemental agreements. 7. Observing or reviewing performance tests required by specifications. 8. Determining payment amounts to contractors, and assisting Sponsor in the preparation of payment requests for amounts reimbursable from grant projects. 9. Conducting wage rate reviews of certified payrolls. 10. Making final inspection and submitting a report of the completed project to the Sponsor, including “as built” drawings. Proposers may be required to provide other technical services, or subcontract with third party individuals or companies for such services. Technical services include, but are not limited to, the following: 1. Soils investigation, including core sampling, laboratory tests, related analyses and reports. 2. Detailed mill, shop, and/or laboratory inspections of materials and equipment 3. Land surveys and topographic maps. 4. Field and/or construction surveys. 5. Miscellaneous plans, studies, and assessment reports including environmental, noise, etc. 6. Assist Sponsor in preparing equipment (i.e. snow removal, Airport Rescue and Fire Fighting, etc.) specifications for procurement for procurement purposes.
