86038 - JANITORIAL SERVICES

You are being invited to submit a proposal that will accomplish the requirements of RFP 86038 Janitorial Services.
PURPOSE OF THE RFP
The vendor will perform Janitorial Services and Day Porter Services at URS Buildings in SLC and Herriman according to attached schedule (attachment C).

Pre-Bid Site Visit
Mandatory site visits must be attended in person.
All pre-bid conferences and site visits must be attended by an authorized representative of the person or vendor submitting a bid and as may be further specified in the procurement documents.
Date/Time of Pre-Site Visit:1/31/2025 9:00:00 AM
Location: 560 East 200 South Salt Lake City, Ut 84102.

RFP Attachments A & D must be returned with vendor proposal or the bid can be disqualified.

BIDDER COMMUNICATION RULES
Bidders shall refrain from having any contact with PEHP employees, other than to submit questions related to the RFP to the PEHP Purchasing Manager.
All contact for the RFP must be through Purchasing via the RFP mailbox to ensure the integrity of the RFP process.

RFP Mailbox: RFP86038JANITORIAL@urs.org
or sherrie.crouch@urs.org
After the date, this RFP is released there shall be no discussion of any aspect of this RFP between any employee of Office, a member of the Utah Retirement Board
or any member of the RFP Review Committee and any individual or firm responding to this RFP until such time as the bid process is completed.
Failure to comply with this rule may result in dis-qualification and removal from the RFP process.

RFP SCHEDULE
Any proposal received after the submission deadline will not be considered.
All deadlines are 4pm MST Mountain Time (Daylight or Standard).


TaskDEADLINE
Activities
RFP Release1/24/2025FRIRelease RFP to prospective bidders
Pre-Bid Site Visit1/31/2025FRI10am
Vendor Intent to Respond 2/3/2025MONBidder Intent to respond
Vendor Questions2/7/2025FRITimeframe clarification follow-up
Office Answers2/10/2025MON

Vendor Proposals / Bids2/19/2025WED

Selection Date2/26/2025WEDBegin contract negotiation and pre-implementation planning
Vendor Start of work4/1/2025TUESNegotiations completed - contract signed

RULES FOR INQUIRY
The only communication method for questions is through email to the purchasing agent listed below.

RFP Mailbox: RFP83389MICROFICHE@urs.org
or sherrie.crouch@urs.org Sherrie Crouch Managing Purchasing Agent
If a vendor has questions specifically relating to the goods/services to be provided such questions shall be made in writing by emailing the Purchasing Agent prior to the
vendor’s inquiry deadline. DO NOT POST QUESTIONS OR PROPOSALS ON Bidnet (they will not be accepted).
Answers to all submitted vendor questions will be sent to all vendors by return e-mail.

Thank you for your participation and timely response.