Specifications include, but are not limited to: Audiovisual Needs for the Annual Summer Conference, August 1-4, 2024 Marriott Virginia Beach Oceanfront Hotel Board and Council Meeting (Thursday, August 1, 3 pm – 5 pm) 50-75 Prosecutors. Seaside Ballroom (Salon E) 25-Push to Talk Microphones, compatible with Shure DDS 5900 System (Client will supply 25 additional Shure DC 5980 P Portable Discussion Units) (Client will supply Shure DC 5980 P Portable Discussion Unit for DDS 5900) 1-Audio for Room 1-Audio Technician 1- 2500(minimum) Lumen LCD Projector, with long-throw lenses with the ability to project across 80’ room without occupying floorspace. Short-throw projector also acceptable. (May use same equipment as Friday, August 2). 1- Projection screen at least 8'x8' (minimum). (May use same equipment as Friday, August 2). Capability to record meeting on agency’s own device via a 3.5mm microphone/headphone output. Friday, August 2, 8:45 a.m. – 6:00 p.m. AND Saturday, August 3, 8:30 a.m. – 3:00 p.m. General Session Seaside Ballroom – Salons A – D (80’w x 127’l x 22’h) NOTE: Saturday 1 p.m. – 3:00 p.m. room will be reduced to Salons A, B, and C (Classroom-style, different room configuration than previous meetings) 360 + Attendees, between 1-4 presenters at a time 2-10’X17’ Screens 2-6K (minimum) LCD Projectors, with long-throw lenses with the ability to project across 80’ room without occupying floorspace. Short-throw projector also acceptable. (22’ ceilings in center) 1-Distribution Amplifier 1-Seamless Production Switcher with still-store for walk-in graphics, with integral graphics and video playback, laptop input, and camera input. Integrated recording. 1-Picture-in-picture Switcher for recording Presenter and PPT 1-Confidence Monitor for presenter(s) 40-42” (minimum) 1-Laptop at Control Desk (and 1-Backup) with ability to play PPT, multimedia clips 1-Video up-down cross-converter for podium video interface from the podium supporting Display Port and HDMI, as well as analog (via 3.5mm headphone jack) and digital audio (via HDMI) 1-Sound for Room (min. 4-1000w powered speakers on stands) 1-18” Podium Microphone (“gooseneck” style) 5-Wireless Lavaliere Microphones (prefer UHF or digital) 2-Wireless Handheld Microphones (prefer UHF or digital) 1-Laptop Audio Interface at Control Desk, including HDMI and analog 3.5mm
