This advertisement is hereby incorporated into the RLP 24-REG03 by way of reference as an RLP
attachment.
U.S. GOVERNMENT seeks to lease the following office space through the Automated Advanced
Acquisition Program (AAAP):
City: Newport News & Hampton
State: Virginia
Delineated Area: see attached
Minimum ABOA Square Feet: 8,455 ABOA
Maximum ABOA Square Feet: 8,900 ABOA
Space Type: Office
Lease Term: 15 years / 13 years firm
Offerors are encouraged to submit rates for all terms available in the AAAP for consideration against
future GSA requirements.
Amortization Term: 8 years for both Tenant Improvements and Building Specific Amortized Capital.
AGENCY UNIQUE REQUIREMENTS
- Offered space must be contiguous and located on one (1) floor.
- If the offered space is a full floor and located above ground level, the agency requires lock-out capabilities, limiting access to the floor to agency employees only. Where a private elevator or stairwell is not possible to the offered space, the Government must have the capability of locking out the elevator. Required documentation proving this requirement can be met, must be submitted with offer.
- Additional floor loading may be required for approximately 500 ABOA SF (contiguous) to support condense filing. Offered space must be capable of reinforcement, if necessary, to accommodate this requirement. Required documentation proving this requirement can be met, must be submitted with offer.
- Nineteen (19) reserved, secured on-site parking spaces.
- Offeror shall submit a parking narrative and site plan with their offer to demonstrate compliance with these parking requirements.
- Secured on-site parking as defined by the following:
- Secured Structure Parking: partially or fully enclosed parking area that resides within a building or as a standalone parking structure. The garage must be access-controlled, and parking spaces must be marked as “reserved.”
- Secured Surface Parking: outside of a proposed building structure may be considered. The parking must be access-controlled and at a minimum, a fence may be required.
- If the full parking number requirement will be satisfied through a combination of secured and reserved surface and/or structured parking, the proposed combination must be approved by the Lease Contracting Officer in consultation with the Tenant Agency’s risk/vulnerability assessment referenced in #7.
- Offered space cannot be co-located with Federal, State, or Local agencies providing probation and/or parole services, drug abuse counseling/rehabilitation programs, social services, or halfway houses, and residential units.
- Offered space cannot be co-located with private firms whose primary clientele are involved in or have ties to criminal elements.
- Offered buildings/properties are subject to a risk/vulnerability assessment. The outcome of the assessment may result in the building not being technically compliant.
- Prior to lease award, offeror may be required to provide a test-fit to determine efficiency of space layout. See AAAP RLP Paragraph 2.01, Efficiency of Layout.
Agency Tenant Improvement Allowance:
Existing leased space: $54.93 per ABOA SF
Other locations offered: $54.93 per ABOA SF
Building Specific Amortized Capital (BSAC):
Existing leased space: $25.00 per ABOA SF
Other locations offered: $25.00 per ABOA SF
The Government anticipates that the Tenant Improvement buildout for this requirement may exceed the allowance by approximately $160.35 per ABOA SF. The Government will use the TI Allowance as stated in the Contract Opportunities SAM.gov project specific advertisement in evaluating the TI rent component of offers; however, this does not preclude the Government from consideration of move-related replications costs in the evaluation, as outlined under the paragraph “Present Value Price Evaluation.” The disclosure of this potential overage is not intended to be construed as an estimate of move-related replications costs. Also, it is not either an accurate estimate or an agreement by the Government as to the final pricing of the TI work, nor is it a commitment by the Government as to the level of TI work that eventually will be required. This disclosure is only intended to assist Offerors in understanding their potential obligation with respect to financing the full amount of Tenant improvements, as outlined under
the Lease Paragraph “Tenant Improvement Rental Adjustment.
IMPORTANT NOTES
Check the attachments and links section of this notice for possible, additional project-specific requirements or modifications to the RLP.
Offerors are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by Federal Acquisition Regulation (FAR). For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B
Offerors are advised that all Shell work associated with delivering the Tenant Improvements are at the Lessor’s cost. Please refer to Section 3 (Construction Standards and Shell Components) and specifically to Paragraph 3.07 (Building Shell Requirements) of the AAAP RLP Attachment "Lease Contract" (GSA Form L100_AAAP ) for more detail. Tenant Improvement Components are detailed under Section 5 of the AAAP RLP Attachment "Lease Contract" (GSA Form L100_AAAP) .
It is highly recommended that offerors start the SAM registration process directly following the offer submission. Refer to RLP Clause 3.06.
(If applicable) The Government intends to award a Lease to an Offeror of a Building that is in compliance with Seismic Standards. Section 2.03 of the Request for Lease Proposals (RLP) outlines compliance activities required for all leases in moderate or high seismic zones. To determine if your property lies in a moderate or high zone, please reference the map and documents on our website.
HOW TO OFFER
The Automated Advanced Acquisition Program (AAAP), located at https://lop.gsa.gov/aaap, will enable interested parties to offer space for lease to the Federal Government in response to the FY24 AAAP RLP. In addition, the Government will use its AAAP to satisfy the above space requirement.
Offerors must go to the AAAP website, select the “Register to Offer Space” link and follow the instructions to register. Instructional guides and video tutorials are offered on the AAAP homepage and in the “HELP” tab on the AAAP website. Once registered, interested parties may enter offers during any “Open Period”. For technical assistance with AAAP, email LOP.help@gsa.gov.
The Open Period is the 1st through the 7th of each month, ending at 7:30 p.m. (ET) unless otherwise stated by the Government and unless the 7th falls on a weekend or Federal Holiday. If the 7th falls on a weekend or Federal Holiday, the Open Period will end at 7:30 PM (ET) on the next business day. Refer to AAAP RLP paragraph 3.02 for more details on the offer submission process. The Government reserves the right to allow for multiple Open Periods prior to selecting an offer for award to meet this specific space requirement. Offers cannot be submitted during the Closed Period and will not be considered for projects executed during that time period.
Lease award will be made to the lowest price, technically acceptable offer, without negotiations, based upon the requirements in this advertisement and in the RLP requirements package found on the AAAP website. During an Open Period, offerors will be permitted to submit new offers or modify existing offers. Offerors can draft an offer at any time; however, you can only submit an offer during the Open Period.
The offered space must comply with the requirements in this advertisement and the RLP and must meet Federal Government, State, and Local jurisdiction requirements, including requirements for fire and life safety, security, accessibility, seismic, energy, and sustainability standards in accordance with the terms of the Lease. The Lease and all documents that constitute the Lease package can be found at https://leasing.gsa.gov/leasing/s/AAAP-PortalHome.
If you have previously submitted an offer in FY 2023, the AAAP application has a copy feature which will allow existing offers to be copied over to the FY 2024 RLP in order to avoid having to re-enter all of the data manually. Please be sure to review FY24 AAAP RLP Package and each page within the AAAP Application prior to submitting your offer as some of the questions have changed. You must re-enter your space and rates on the ‘Space and Rates’ tab in the AAAP. Your previous offered space will not be
copied.
If there is a potential for conflict of interest because of a single agent representing multiple owners, present evidence that the agency disclosed the multiple representation to each entity and has authorization from each ownership entity offering in response to this advertisement. Required documentation must be submitted with offer.
