The entities are seeking a Pcard program designed to streamline the low dollar purchasing process. The program must provide convenience, control, a cost-effective supplier payment method, and an easy reconciliation procedure. The entities are searching for a payment tool that encourages efficiency without sacrificing managerial control. Each entity’s Program Administrators should be able to impose limits on each Pcard as to where, when, and how it is used. Each Pcard should have a unique credit line based on the cardholder’s job duties and anticipated purchases. Each entity has a unique total credit line. The County has a total credit line of $500,000.00; the Schools have a total credit line of $500,000.00; the Regional Water Authority has a total credit line of $50,000.00 and Social Services has a total credit line of $30,000.00. Within these total credit lines, the entities can issue cards with individual limits. Pcards should be programmable to prohibit certain purchasing activities considered illegal or against policy.
