Scope of Services Required 55 hotel rooms for the 6 (6) nights of November 9 – 14, 2024, beginning Sunday and ending on Saturday, at or below state per diem rate (rooms needed each night will vary slightly). 2 hotel rooms for one (1) night on Saturday, November 8, 2025, at or below state per diem rate (rooms needed each night will vary slightly). Designated conference registration site, to be supplied with 12 ft. registration table, ice water and glasses, 2 display easels, waste basket and 4 chairs. Meeting room each day with ample space to provide seating for 55 classroom style, November 9 – 15, 2025. Event will begin at 1:00 pm on Sunday, November 9 and end by 1 pm Saturday, November 15. A head table with microphones with wireless capabilities and/or cables to measure 6 feet in length with 3 chairs, along with room for a podium and PowerPoint/video viewing capabilities. A/V connections to include HDMI, VGA, and analog audio with connection to loudspeakers. A room suitable for after-hours Hospitality Suite accommodating up to 35 attendees each night – Space must permit guests to provide own food and beverages. Ice water and drinking cups in conference rooms for all attendees. Coffee/tea/soft drinks and refreshment breaks throughout program, to be billed on a consumption basis. A.M. Break 10:30 a.m. each morning, beginning November 10, 2025, including coffee, tea...
