1. GENERAL INFORMATION:
A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
B. The Virginia Army National Guard will conduct a Youth Camp at the State Military Reservation (SMR), Camp Pendleton, Virginia Beach, VA, during the period July 27-August 2, 2024. Youth attending the camp will require meals throughout the event.
C. The Government will award a Firm Fixed-Price Contract resulting from this Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 722320 (Caterers) with a business size standard of $9 million. The Product Service Code (PSC) is S203 (Housekeeping – Food, Food Services). This requirement is a 100% Small Business Set-Aside solicitation, and only qualified offerors may submit quotes. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05, dated May 22, 2024.
D. The Government will not pay for costs associated with the preparation of a quote in response to this combined synopsis/solicitation.
E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions.
F. Interested vendors agree to hold the prices in their quote firm for 90 calendar days from the date specified for the closing of this RFQ.
G. PIM 2022-02, section VIII:
NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or another external forum.
Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.
To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:
National Guard Bureau
Office of the Director of Acquisitions/ Head of Contracting Activity
ATTN: NGB-AQ-O
111 S. George Mason Dr.
Arlington, VA 22204
Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil
All other agency-level protests should be sent to Contracting Officer Rebecca L. Fowler at rebecca.l.fowler6.civ@army.mil.
2. COMMUNICATION WITH THE GOVERNMENT:
A. Questions:
Submit written questions via email ONLY to contract specialist David A. Pickard at david.a.pickard.civ@army.mil No phone calls will be accepted. Questions will be received until June 7, 2024, no later than 1:00 p.m. Eastern Standard Time (EST).
B. Administrative Information:
1. Contracting Officer: Rebecca L. Fowler: Rebecca.l.fowler6.civ@army.mil
2. Contract Specialist: David A. Pickard: david.a.pickard.civ@army.mil
3. BASIS FOR AWARD:
A. The Government intends to award a contract resulting from this solicitation to the responsible company whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The factors to be considered for this solicitation are:
Price and Past Performance. Multiple awards will not be made.
B. To be considered for an award, vendors shall have an active registration in the System for Award Management (SAM) at https://sam.gov. Vendors are responsible to ensure the representations and certifications in their SAM registration are accurate and current.
4. ADDENDUM to 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services
A. Addendum to FAR 52.212-1(b), Submission of offers. The offeror shall submit an electronic copy of their dated quote via e-mail to: david.a.pickard.civ@army.mil with the solicitation number (W912LQ-24-Q-0027) in the subject block by June 12, 2024, no later than 11:00 AM EST. Facsimile quotes will not be accepted. Vendors who do not provide all the required information with their quotes may be deemed NON-RESPONSIVE for further consideration for award. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission:
1. Signed and completed Information Sheet (Attachment 1).
2. Pricing, unit price and total amount, for all contract line-item numbers (CLINs). Vendors may submit an alternate pricing schedule. However, each requirement must be identified as a priced requirement. The alternate pricing schedule shall be clear as the government will not make any assumptions and award may be made without discussions.
3. Sample Meal Plans:
- One sample to cover the breakfast, lunch, and dinner meals for each day specified in the PWS.
- One sample to cover the snack counts and evening snack counts for each day and specified in the PWS.
4. Temperature Plan:
- Temperature plan shall cover the daily plan to check and sustain temperature for breakfast, lunch, and dinner meals from location of preparation to the end state of serving the food.
5. Relevant past performance in the last 24 months to include contract number, description of service provided, place of performance, and point of contact (name, email address, and phone number).
B. Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Interested vendors are responsible for submitting electronic quotes by the solicitation due date and time. Quotes received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).
C. In accordance with FAR 52.212-1(g), The Government intends to evaluate quotes and award a contract without discussions with offerors. Therefore, the offeror’s initial quote should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.
Attachments:
1. Information Sheet
2. Request for Quote (RFQ)
