Specifications include, but are not limited to: 1 Event Dates: April 28, 2025 – May 02, 2025 2 Meeting rooms requirements: 1 main room and 5 breakout rooms (Please describe available meeting room set ups). 1 room to store materials. 3 Lodging requirements (number and types of rooms): 85 total rooms for two nights 16 One (1) King Bed Rooms for two nights (Tuesday April 29, 2025 and Wednesday April 30, 2025) 69 Two (2) Queen Bed Rooms for two nights (Tuesday April 29, 2025 and Wednesday April 30, 2025) 4 Expected attendance: ____ 5 Per diem lodging: Vendor must provide rooms at or below the State Per Diem rate for your geographic location. 6 Per diem meals- Meals not to exceed per diem, inclusive of fees, taxes and gratuity. Wednesday April 30 Breakfast, Lunch and AM Snack Thursday May 1st Breakfast, Lunch and AM Snack Totals inclusive of Taxes and Fees: Per Diem meals totals Not to Exceed: $00000 Snack/Beverage - $00000 7 Parking: List parking availability 8 Technology requirements: Wi-Fi, hardwire for presenters, mics, sound, podium, LCD projector, do you have IT support available – sometimes we have events where participants are required to bring laptops, do we need a Wi-Fi hub? Everyone must be able to connect, can be as high as 300 participants without fail. 9 Contract Requirement: for any insurance required, SBCTC follows the Self Insurance Liability Program for State Agencies. 10 Contract Requirement: SBCTC will not prepay for hotel rooms. 11 Contract Requirement: SBCTC will not pay 3rd party attorney fees 12 Pricing: Please list all charges associated with this event, including deposits, vendor charges for electricity, etc.
