*** 20-NOV-2024 - Adding industry day attendance roster and slide presentation ***
1. General. This is a SOURCES SOUGHT and is for informational/market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.
This Sources Sought is to gain knowledge of the interest, capabilities, and qualifications of industry so the government can make informed business decisions. We are seeking responses from both large and small business members of industry to include: Small Business, Small Disadvantaged Businesses to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman-Owned Small Business (WOSB) to include Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small business (SDVOSB) and Veteran Owned Small Business (VOSB). All interested parties are highly
encouraged to respond.
Reponses to this Sources Sought announcement will be used by the Government to make business decisions and to inform potential future solicitations.
The North American Industrial Classification Code (NAICS) for this requirement is: 811310. The related size standard is: $12.5M.
Formal Sources Sought Response Due – 25 November 2024 at 3:00 pm PDT.
2. Project Background. John Day Dam has a need to provide long-term repairs to the pump shaft bearings and gearboxes on Pump units 1 and 2 for the South Fish Ladder, which are powered by water-turbines in a wholly mechanical assembly. The bearings on Units 1 and 2 are in a progressive failure state. Efforts have been implemented by Project personnel to provide a temporary repair which can only support a lifespan of 6 – 12 months before the repair work must be repeated. A more reliable repair is required. Successful completion of this work involves rebuilding the bearings on the vertical pump shafts and rehabilitation of the power-transmission including brand-name utilization of parts and service labor by Philadelphia Gear (a Timken company). To accomplish this scope of work, a spare gearbox will also be rebuilt before on-site mobilization begins. Any General Contractor offering on this project will have to demonstrate an in-place agreement with Philadelphia Gear to utilize Philadelphia Gear as a subcontractor providing parts and services for the off-site rebuild of the three gearboxes that will be sequentially removed, rebuilt, and re-installed as part of this scope.
3. Project Scope. W9127N25R0007 JDA Fish Pumps Emergency Repair Project
The U.S. Army Corps of Engineers Portland District intends to issue a Request for Proposal NO. W9127N25R0007 for John Day Dam Fish Pumps Emergency Repair Project. The scope entails rehabilitation of the John Day South fish turbine gearboxes and replacement of bearings on the vertical power shafts for the fish pumps themselves, to restore the pump assemblies to full operational capacity for Units 1 and 2. This will include removing and replacing damaged bearings and other failed components as needed. The entire pump system will be realigned to meet manufacturer specs. The gearbox refurbishment will be staggered to minimize pump downtime and gearbox rehabilitation must begin with the spare gearbox. The newly refurbished spare gearbox will be installed into pump No.2. The work will then be repeated until the pump No.1 gearbox is refurbished and becomes the new spare gearbox. Scope for the pumps includes replacement of the lower pump shaft, true-up machining of the upper pump shaft, true-up machining of the upper and lower bearing mounting flanges and related work to fit the new shaft. In addition, the propeller center bores will be true-up machined for proper fit (0.004-0.006" clearance) to the new lower shaft. The upper and lower bearings will be fitted with greaseless bearing liners and the shafts’ existing stainless bearing journals will be replaced. Work on pump No.2 will be performed first, during gearbox removal. The work will then be repeated for pump No.1. Finally, the gearbox removed from
pump No.1 will be rebuilt as a new spare.
a. The following information represents the project objectives:
1. Provision of the labor, plant, equipment, and materials to transport, disassemble, inspect, design, refurbish and upgrade, reassemble, and test three fishwater pump right angle drive gearboxes from John Day Dam. This includes:
a. Fish Pump No.1 Gearbox
b. Fish Pump No.2 Gearbox
c. Spare Gearbox
d. The Contractor shall package, load, and ship the spare gearbox to their facility no later than 14 calendar days after the contract award date. The Contractor shall schedule the loading date and time with John Day Dam project personnel. Further guidance on shipping will be provided in the contract. The destination will be determined by Philadelphia Gear, the brand name supply of parts and services for the gearbox rebuilds.
e. Schedule for sequential replacement of Pump No.2 Gearbox with the Spare Gearbox and then Pump No.1 Gearbox with the rebuilt Pump No.2 Gearbox will then be submitted by the contractor.
f. Pump No.1 original gearbox shall then be rebuilt as the new spare.
2. Provision of labor, equipment, and materials to replace the shafts, bearings, and bearing brackets on the Pump 1 and Pump 2.
a. Replacement of lower pump shaft
b. True-up machining of upper pump shaft.
c. True-up machining of upper and lower bearing mounting flanges and spigot bores on the cover plate and diffuser.
d. True-up machining of the diffuser extension cone.
e. The upper and lower bearings are to be fitted with greaseless bearing liners
f. The shafts existing stainless bearing journals shall be replaced.
b. Anticipated Construction Schedule: The Portland District intends to advertise in April of 2025 and award a Construction Contract in June of 2025 with estimated construction completion in early 2027. Contractor must perform on-site bearing and shaft replacement and gearbox removal and reinstallation during strict in-water windows of JAN 2026 - May 2026 and DEC 2026 – FEB 2027.
c. Estimated Construction Cost (ECC): The current ECC is between $5M and $10M. Ref. FAR 36.204 Disclosure of Magnitude and DFARS 236.204 Disclosure of Magnitude.
d. Number and Type of Contracts: NWP contemplates awarding single firm-fixed price contract. The acquisition strategy decision has not yet been determined. Maximum small business participation is being sought at both the Prime and subcontracting levels.
e. Anticipated Source Selection Process: The expected method to determine the best value to the government is RFP (Request for Proposal).
4. Project Specific Constraints and Challenges:
a. In water work - It is a requirement that the pump assemblies be off-line for limited, preplanned periods to correspond with in-water work windows which support Columbia River fish passage. See the project scope section for this in-water work window.
Sequential rebuilding and swapping of the gearboxes is scheduled to allow successful completion of the work during these in-water work windows.
b. Confined space work is required for bearing replacement activities.
c. Government operated cranes for equipment removal and placement require coordination with on-site government operating personnel.
d. Gearbox rebuilds must use both labor and parts from Philadelphia Gear (A Timkin company).
5. Questions for Industry:
a. Is there anything in our SOW that would discourage you from bidding?
b. Is there anything in our SOW that would cause enhanced pricing uncertainty?
c. Are there any market conditions or industry practices that you feel the government needs to be aware of?
6. Submission Instructions. Formal responses to this Sources Sought notice must be submitted electronically (via email) with SUBJECT: Sources Sought – W9127N25R0007. Please email to Andrea Smothers, Contracting Officer, at andrea.k.smothers@usace.army.mil and Andrew Sprys, Contracting Specialist, at andrew.j.sprys@usace.army.mil, before 3:00 pm Pacific Standard time on 25 November 2024.
Interested parties’ responses to this Sources Sought shall be limited to six (6) pages and should include the following information:
a. Firm's name, address, point of contact, phone number, e-mail address, CAGE and Unique Entity ID (UEI).
b. Firm's business category and size: Large Business (include summary of small business participation metrics), Small Business, Small Disadvantaged Businesses to include 8(a) firms, Historically Underutilized Business Zones (HUBZone), Woman-Owned Small Business (WOSB) to include Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small business (SDVOSB) and at the subcontracting level, Veteran Owned Small Business (VOSB).
c. An explanation of the prime firm’s capabilities, special qualifications/certifications and equipment and describe the work to be self-performed as it pertains to the proposed work outlined in the Project Scope.
d. A description of work performed under similar project constraints and challenges listed under paragraph 3.
e. Project Examples (for Joint Ventures, please include projects completed by the Joint Venture if available):
• To be considered for a potential set aside strategy, provide a maximum of three (3), minimum of one (1) project(s). These project examples must be similar in size, scope and complexity to the work described in paragraph 3 of this notice, with a description of each project (to include pertinent qualitative and quantitative information about featured scope elements), and include the following:
Project Title
Contract Number
Contract award date
Customer name, phone number and email address
Prime or Subcontractor
Initial contract dollar value
Final contract dollar value
Initial contract completion date
Final contract completion date
Customer satisfaction
The Government may verify information in CPARS or PPIRS.
f. Firm's Joint Venture information if applicable - existing and potential.
g. Firm's Bonding Capability.
h. Firm's interest and the likelihood in bidding on the solicitation when it is issued. (Refer to planned advertise and performance dates)
i. Responses to the government’s questions in paragraph 5 and any other information the contractor feels the government needs to be aware of.
7. Disclaimer and Important Notes.
a. This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's capabilities to perform the work. Respondents are advised that the Government is under no obligation to
acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted.
b. All interested firms must be registered in the System for Award Management (SAM) at https://www.sam.gov to have size status considered. You must remain current for the duration of the source selection process to be eligible for award of a Government contract.
8. Attachments:
a. Synopsis
