Specifications include, but are not limited to: : The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Education (WVDE) Division of Federal Programs and Support – Office of Special Education (DFPS-OSE) to establish a contract a Parent Involvement Survey as required by the United States Department of Education, Office of Special Education Programs (OSEP). This survey will address the federal reporting requirements for Indicator B-8 in the State Performance Plan/Annual Performance Report (SPP/APR). All survey data, questionnaires, reports, and resources are the property of WVDE and may not be used by the Vendor for any purpose without express written permission from WVDE. The WVDE surveys all WV public LEAs over three-year cycles using three cohorts. The number of surveys distributed annually in each cohort is based on the WVDE’s Annual Child Count Data of the LEAs that comprise that year’s cohort. Each year a cohort’s respondents are not less than 15,500 but will not exceed 17,000. WVDE and the Vendor will electronically share data as Excel documents and reports will be provided as Word or PDF documents. The parents or guardians (“Parent”) of students within one of three cohorts will receive a survey within its designated year. The WVDE uses two surveys, a Preschool Survey and a School Age Survey. The composition of the cohorts represents, to the greatest extent possible, the demographics of all children in the state receiving special education services under Part B of the IDEA. Thus, data are gathered and reported only for the LEAs within that year’s cohort. The final report compares the data of the specific cohort to the same cohort’s previous data (i.e., 2021-2022 school year’s data is compared to 2018-2019 school year’s data). The WVDE will designate a representative tasked with maintaining regular communication with the Vendor. This individual will be responsible for tracking the Vendor’s progress to ensure the timely and high-quality completion of required tasks.
