Page 1 of 9 Page 1 of 9 Page 1 of 9 Page 1 of 9 Page 1 of Page 1 of Page 1 of Cheyenne VA Medical Center MedSurg and ICU Inpatient Beds The purpose of this document is to provide a statement of work (SOW), for the purchase of six (6) ICU and (16) MedSurg Inpatient beds. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, certifications, and other services for delivery the beds. The beds will be utilized for patient care at the Cheyenne VA Medical Center located at 2360 East Pershing Blvd., Cheyenne WY 82001. **The deadline for all questions is 3:00pm MST, September 22nd, 2023. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Email all questions directly to Stephanie.Cahill@va.gov and copy Douglas.Buffington@va.gov. ***Quotes are to be provided to Stephanie.Cahill@va.gov, copies of the quotes are to be provided to Douglas.Buffington@va.gov, no later than 3:00pm MST, September 27th, 2023. Quotes shall not be hand carried. Faxed quotes will not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, incomplete documents shall not be considered for award. 36C25923Q0842 Page 1 of Page 1 of Page 1 of Page 7 of 35 Page 1 of Page 1 of Page 1 of Cheyenne VAMC MedSurg Inpatient and ICU Beds The Cheyenne VA Health Care System (CHY VAHCS) requires (16) beds for the Surgery department, (6) beds for ICU department, (3) inflation pumps, and (3) 12 gel bed extender pads or equal products as needed. The ICU and Surgical services need to replace their current hospital beds for Veteran patient care due to the equipment reaching end of life status. * Freight, handling, etc. shall be added to the price of CLIN 0001 and not be its own line item * Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote * Quotes shall annotate the expected date of delivery to the specified location * Quotes shall be accompanied by an authorized distributor letter from the manufacturer of the items being offered * Failure to meet the salient characteristics below with result in the offeror s quote not being considered for award Salient Characteristics: (16) MedSurg Inpatient beds with 3 bed extensions and 3 specialty mattress pumps The following requirements are essential: Shall have a minimum weight capacity of 550 lbs. Shall have powered foot and head risers Shall have mattresses that are capable of being converted to a specialty mattress with addition of pump, not an overlay system. Mattress shall be a gel-type surface Shall have a low position of 11.5 for MedSurg Shall be capable of extending foot of bed by 12 . The extension ability shall be integrated within the frame with no additional equipment related to the frame of the bed required. Extension shall only require an addition of padding or mattress to facilitate extension. Shall be equipped with pendants for all beds Shall be equipped with adaptive bed exit alarm that has three zones with three levels of sensitivity. The alarm shall be capable of decreasing sensitivity on a particular section if the correlating siderail is fully upright. Additionally, the alarm should be a higher sensitivity in zones where the siderail is down (not impeding the exit of the bed). The alarm shall have a visual component such as a light that indicates if the alarm is armed or unarmed that can be seen from 15-20 feet. The alarm shall also have a prompt to re-arm the alarm once weight is sensed on the mattress with a light indicator with different colors. Alarm shall also have the ability to be viewed wirelessly from another location. Shall be equipped with a scale that is capable of weighing in any position and the ability to add and remove equipment while bed is occupied Shall be equipped with a foot control that has a visual notification for bed alarms Shall be equipped with Wi-Fi ability for future integration of technology Shall have a minimum of 1-year parts and labor warranty. Preferred 3-year parts and labor warranty. Shall have 4 independent side rails. Additionally, the side rails shall be capable of being monitored remotely via wireless connection. Shall have nurse call light integration Auxiliary power shall be present All beds shall be equipped with mattresses with above requirements All beds shall have functional locking brakes All beds shall have hospital grade plugs All beds shall have IV polls Shall have USB power source on at least on side rail Oxygen tank storage shall be present for transportation A steering mode shall be present for all beds Shall include comprehensive 5-day training package for clinical staff Shall provide a quick reference tool for staff to trouble shoot common errors/issues. Shall provide a minimum of 1 year customer service support. Shall be equipped with bed scales that maintain minimum accuracy within 1/150lb. Shall collaborate with Biomed and nursing for periodic firmware and software updates. Shall provide technical service training for local biomedical engineers. (6) ICU beds The following requirements are essential: Shall have a minimum weight capacity of 550 lbs. Shall have powered foot and head risers Shall have mattresses that is capable of turn assist and pulmonary therapy with automated turns. Mattress shall be a gel type surface Shall have a low position of 14 for ICU Shall be capable of extending foot of bed by 12 . The extension ability shall be integrated within the frame with no additional equipment related to the frame of the bed required. Extension shall only require an addition of padding or mattress to facilitate extension. Motorized drive assist shall be present on ICU beds Shall be equipped with pendants on all beds Shall be equipped with adaptive bed exit alarm that has three zones with three levels of sensitivity. The alarm shall be capable of decreasing sensitivity on a particular section if the correlating siderail is fully upright. Additionally, the alarm should be a higher sensitivity in zones where the siderail is down (not impeding the exit of the bed). The alarm shall have a visual component such as a light that indicates if the alarm is armed or unarmed that can be seen from a distance of 15-20 feet. The alarm shall also have a prompt to re-arm the alarm once weight is sense on the mattress. Alarm shall also have the ability to be viewed wirelessly from another location. Shall be equipped with a scale that is capable of weighing in any position and the ability to add and remove equipment while bed is occupied Shall be equipped with a foot control that has a visual notification for bed alarms Shall be equipped with Wi-Fi ability for future integration of technology Shall have a minimum of 1-year warranty. Preferred 3-year parts and labor warranty. Shall have 4 independent side rails. Additionally, the side rails shall be capable of being monitored remotely via wireless connection. Shall have nurse call light integration Auxiliary power shall be present All beds shall be equipped with mattresses with above requirements All beds shall have functional locking brakes All beds shall have hospital grade plugs All beds shall have IV polls Shall have USB power source on at least on side rail Oxygen tank storage shall be present for transportation A steering mode shall be present for all beds Shall include comprehensive 5-day training package for staff Shall provide a quick reference tool for staff to trouble shoot common errors/issues. Shall provide a minimum of 1 year customer service support. Shall be equipped with bed scales that maintain minimum accuracy within 1/150lb. Shall collaborate with Biomed and nursing for periodic firmware and software updates. Shall provide technical service training for local biomedical engineers. Scope of Work: Delivery: The contractor will make delivery of the beds and equipment F.O.B. destination point. Delivery shall be coordinated with the Cheyenne VAMC POC to ensure proper placement. Upon delivery, the COR shall inspect the equipment for acceptance and will confirm with the contractor representative onsite has been received and accepted prior to contractor departure from site. If equipment is damaged or unacceptable for use, the equipment will be returned to the contractor for replacement at no additional cost to the government. Training: The Contractor must be able to provide two types of training for VA staff as specified below: Clinical staff Must provide operations training (total of 5 days) in order to ensure all staff with access to the beds are able to properly operate the beds and troubleshoot simple issues. Quick reference tool/card should be available for staff to troubleshoot common errors/issues. Biomedical staff Must provide a training (number of days to be determined) for all biomedical engineers for the facility for maintenance and technical service training Warranty: The contractor will warrant and apply that the equipment will be fit and sufficient for the purpose intended as set forth in user manuals, merchantable, of good quality and free from defects in materials or workmanship, for a period covered by this lease. The contractor will warrant that it has good title to the equipment supplied and that the equipment is free and clear from all liens and encumbrances. If the equipment proves to be non-conforming with this warranty within such warranty periods, the Cheyenne VAMC may return such equipment to the contractor for repair or replacement of the non-conforming or defective equipment. Repair or replacement of non-conforming or defective equipment shall be the contractor's obligation. The contractor will be responsible for costs associated with the return of non-conforming or defective equipment. A minimum of one year of customer service support should be available in case staff are unable to resolve an issue with the equipment provided by the contractor. A minimum of one-year parts and labor warranty although 3-year warranty is preferred. Updates: The contractor should be prepared to collaborate with Biomedical department at the facility for future firmware and software updates as needed. B.2 PRICE/COST SCHEDULE ITEM INFORMATION CLIN # Description Qty Unit Cost Total 0001 Med/Surgery Beds 16 EA $0.00 $0.00 0002 ICU Beds 6 EA $0.00 $0.00 0003 Inflation Pumps - Must be Compatible with Med/Surg Beds 3 EA $0.00 $0.00 0004 Bed Extenders - Must be Compatible with Med/Surg Beds 3 EA $0.00 $0.00 0005 Operations Training (5 Days Requested) - for All Clinical Staff 1 JB $0.00 $0.00 0006 Maintenance/Technical Service Training (Duration to be determined) - for Biomedical Engineers 1 JB $0.00 $0.00 0007 Updates package for periodic firmware and software 1 EA $0.00 $0.00 Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 10 of 10 Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 1 of 10 Delivery and acceptance shall be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located: Cheyenne VA Medical Center 2360 E. Pershing Blvd., Cheyenne, WY 82001 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; and (III) Delivery Lead Time Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III Delivery Lead Time The offeror shall state the required number of calendar days to deliver the item, to include installation, if applicable. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price Factor 3. Delivery Lead Time Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Factor 3. Delivery Lead Time: The Government will evaluate delivery lead time and select the quoter/offer whose delivery lead time is most advantageous to the Government. The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government. (End of Addendum to 52.212-2) 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) FAR 52.219-28 Post Award Small Business Program Representation (NOV 2020) FAR 52.222-3 Convict Labor (JUN 2003) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (JUL 2020) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) FAR 52.222-37 Employment Reports on Veterans (JUN 2020) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) FAR 52.222-50 Combating Trafficking in Persons (OCT 2020) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) FAR 52.225-1 Buy American Supplies (JAN 2021) FAR 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (JUL 2020) FAR 52.229-12 Tax on Certain Foreign Procurements (JUN 2020) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Oct 2018) Additional contract requirements or terms and conditions: 52.217-6 Option for Increased Quantity (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Office may exercise the option by written notice to the Contractor prior to receipt of all items. Delivery of the added items shall continue at the same rate as the like items called for under the contract unless the parties otherwise agree. 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020) VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) VAAR 852.246-71 Rejected Goods (OCT 2018) 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following FAR provisions are to be incorporated by reference: FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) The following FAR clauses are incorporated by reference: FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) The following VAAR clauses are to be incorporated by reference: VAAR 852.212-71 Gray Market Items (APR 2020) The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to stephanie.cahill@va.gov by 3:00pm MST, September 27th, 2023. Name and email of the individual to contact for information regarding the solicitation: Stephanie Cahill Stephanie.Cahill@va.gov
