Amendment 5: Extended questions due date to Tuesday, 27 Aug 24 at 1000 MDT. Changed quotes due date to Thursday, 29 Aug 24 at 1000 MDT.
Amendment 4: Uploaded Attachment 7 - Questions and Answers
Amendment 3: Updated Wage Determination to Wage Determination 2015-5405 Rev. 23
Amendment 2: Updated 5352.201-9101 AFGSC Ombudsman, added 5352.223-9001 Health and Safety on Government Installations July 2023, 5352.242-9000 Contractor Access to the Department of the Air Force Installations June 2024. Updated DFARS from DFARS Change 20 May 2024 to DFARS Change 29 July 2024.
Amendment 1: Added Attachment 6 - Response Form.
Combined Synopsis/Solicitation
Solicitation Number: FA461324Q1057
Purchase Description: Aerobics BPA
This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov as a Total Small Business Set Aside.
The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461324Q1057, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 611620, with a small business standard of $9.0M.
The Government intends to award a Blanket Purchase Agreement (BPA) to a single contractor. The Government only intends to award one BPA. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) 2024-05 effective 22 May 2024, Defense Federal Acquisition Regulation Supplement (DFARS) effective 29 July 2024 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) effective 12 June 2024.
DESCRIPTION OF SERVICE:
The contractor shall provide instructors who are certified to teach aerobics classes, which will include: indoor cycling, hi-low impact, step, step-n-sculpt, yoga, kickboxing, high intensity interval training (HIIT), boot camp, circuit training, tai chi, balance training, strength training, core training, Pilates, Zumba.
LIST OF ATTACHMENTS:
Attachment 1 – Statement of Work
Attachment 2 – Additional Clauses and Provisions
Attachment 3 – Wage Determination Rev. 22
Attachment 4 – BPA Terms and Conditions
Attachment 5 – Bid Schedule
Attachment 6 – Response Form
Attachment 7 - Questions and Answers
EFFECTIVE PERIOD OF BPA: This BPA is effective from 01 September 2024 – 31 August 2029 .
PLACE OF PERFORMANCE: Francis E. Warren AFB, WY 82005
OTHER INFORMATION:
IAW FAR IAW FAR 52.204-7(a)(1), An offeror is required to be registered in System for Award Management (SAM) when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.
Government-Wide Commercial Purchase Card (GPC)
The method of payment for this requirement will be the Government-Wide Commercial Purchase Card. Federal Acquisition Regulation (FAR) 13.301(a) states in part that the GPC card is authorized for use in making and/or paying for purchases of supplies and services. FAR 13.001 defines the Government-wide commercial purchase card as similar in nature to a commercial credit card, issued to authorized agency personnel to use to acquire and to pay for supplies and services.
QUESTIONS:
Questions shall be sent by e-mail to mauranda.racer@us.af.mil and paul.bissett@us.af.mil by Tuesday, August 27, 2024; by 1000 (Mountain Daylight Time).
QUOTES:
Responses/quotes MUST be received no later than Thursday, August 29, 2024; by 1000 (Mountain Daylight Time). Forward responses by e-mail to mauranda.racer@us.af.mil and paul.bissett@us.af.mil.
INSTRUCTIONS TO OFFERORS:
Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Commercial Services.
Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)
FAR 52.212-1 is hereby tailored as follows:
1. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.
2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.
3. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.
4. The Government will consider all quotes that are timely received and will not consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable.
5. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:
5.1. In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:
5.1.1. Cover page or a completed copy of Attachment 6 – Response Form to include the offeror’s:
5.1.1.1. Company Name and Company Doing Business As (if applicable)
5.1.1.2. Physical Address
5.1.1.3. Cage code and/or Unique Entity ID
5.1.1.4. Point of Contact
5.1.1.5. Phone number
5.1.1.6. Email address
5.1.1.7. Business Type
5.1.1.8. Provide response to the following: In the preceding fiscal year, did your company received 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and did $25,000,000 or more in annual gross revenues come from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance?
5.1.2. PRICE
5.1.2.1. Firm Fixed Pricing to include:
5.1.2.1.1. Price Per unit and total per CLIN
5.1.2.1.2. Total Overall Price
5.1.2.1.3. Discount Terms (if applicable)
5.1.2.1.4. Quote Number (if applicable)
5.1.2.1.5. Quote Valid Until Date
5.1.3. Past Experience
5.1.3.1. Contractor shall provide proof of experience on at least two government contracts that shows the capability to provide aerobics instructors.
5.1.3.1.1 Contract number
5.1.3.1.2 Place of performance
5.1.3.1.3 Description of services provided
5.1.3.1.4 Contract/customer POC: name, phone number, and email
EVALUATION:
ADDENDUM TO FAR 52-212-2 EVALUATION—COMMERCIAL ITEMS (Nov 2021)
Paragraph (a) is hereby replaced with the following:
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government representing the best value with price and other factors considered. Government has determined that best value is expected to result from selection of the technically acceptable offer with the lowest Total Evaluated Price (TEP); therefore, Government will evaluate offers based on lowest price technically acceptable (LPTA). Award will be made on the basis of the lowest TEP of offerors meeting or exceeding the acceptability standards for non-price factors. Quotes that do not include all requested information in FAR 52.212-1 in 5.1.1 will be considered nonresponsive. The following factor(s) shall be used to evaluate offers:
1. Price:
1.1. Government will rank offers received by lowest TEP and will then determine Technical Acceptability of each offer. If the Government receives three (3) offers or fewer, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced offers to evaluate for Technical Acceptability. If any of the three lowest priced offers are deemed Technically Unacceptable, the Government reserves the right to evaluate additional offers for technical acceptability if it is determined to be in the Government’s best interest.
1.2. Price will be evaluated using the TEP. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. To be eligible for award an offeror’s TEP must be determined fair and reasonable.
1.3. Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.
1.4. Pricing must meet the requirements/specifications in FAR 52.212-1 in 5.1.2. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.
2. Past Experience
2.1. The Government shall evaluate the past experience submitted IAW FAR 52.212-1 5.1.3. Past experience will receive a rating of “Acceptable” if they meet the requirements or they will receive a rating of “Unacceptable.” If there is no past experience provided, the offeror will receive a rating of “Unacceptable”.
5352.201-9101 AFGSC Ombudsman July 2023
(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.
(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bidprotests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).
(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location - Global Strike (AFICC/KG OLGSC) via the following e-mail workflow address: ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.
(d) The ombudsman has no authority to render a decision that binds the agency.
(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.
(End of clause)
5352.223-9001 Health and Safety on Government Installations July 2023
(a) In performing work under this contract on a Government installation, the contractor shall: (1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.
(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.
(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.
(End of clause)
5352.242-9000 Contractor Access to the Department of the Air Force Installations June 2024
(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or
performing work on the installation.
(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security
Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.
(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program, citing the appropriate paragraphs as applicable.
(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self- Service” option.
(g) Failure to comply with these requirements may result in withholding of final payment.
(End of clause)
