Combined Synopsis/Solicitation
Solicitation Number: FA461324Q1055
Purchase Description: BPA Mortuary Affairs
This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to SAM.gov.
The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461324Q1055, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 812210, with a small business standard of $12.5M.
The Government intends to award a Blanket Purchase Agreement (BPA) to a single contractor. The Government only intends to award one BPA. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) 2024-05 effective 22 May 2024, Defense Federal Acquisition Regulation Supplement (DFARS) effective 29 July 2024 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) effective 12 June 2024.
DESCRIPTION OF SERVICE:
The contractor shall provide licensed facilities, equipment, licensed funeral service practitioners, motor vehicles, professional services, supplies, death certificates, caskets, urns, outer shipping containers, transportation and perform hygienic practices as specified in the performance work statement (PWS).
LIST OF ATTACHMENTS:
Attachment 1 – Performance Work Statement
Attachment 2 – Provisions and Clauses
Attachment 3 – Supplemental Clauses
Attachment 4 – Wage Determination 2015-5405 Rev 23
Attachment 5 – Mortuary Affairs BPA Price List
Attachment 6 – Pre-Award Inspection Checklist
Attachment 7 – BPA Terms and Conditions
Attachment 8 – Response Form
EFFECTIVE PERIOD OF BPA: This BPA is effective from 15 September 2024 – 14 September 2029 .
PLACE OF PERFORMANCE: Francis E. Warren AFB, WY 82005
OTHER INFORMATION:
IAW FAR IAW FAR 52.204-7(a)(1), An offeror is required to be registered in System for Award Management (SAM) when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.
Government-Wide Commercial Purchase Card (GPC)
The method of payment for this requirement will be the Government-Wide Commercial Purchase Card. Federal Acquisition Regulation (FAR) 13.301(a) states in part that the GPC card is authorized for use in making and/or paying for purchases of supplies and services. FAR 13.001 defines the Government-wide commercial purchase card as similar in nature to a commercial credit card, issued to authorized agency personnel to use to acquire and to pay for supplies and services.
QUESTIONS:
Questions shall be sent by e-mail to mauranda.racer@us.af.mil and paul.bissett@us.af.mil by Tuesday, August 27, 2024; by 1000 (Mountain Daylight Time).
QUOTES:
Responses/quotes MUST be received no later than Tuesday, September 03, 2024; by 1000 (Mountain Daylight Time). Forward responses by e-mail to mauranda.racer@us.af.mil and paul.bissett@us.af.mil.
INSTRUCTIONS TO OFFERORS:
Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Commercial Services.
Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)
FAR 52.212-1 is hereby tailored as follows:
1. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.
2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.
3. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.
4. The Government will consider all quotes that are timely received and will not consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable.
5. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:
5.1. In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:
5.1.1. Cover page or a completed copy of Attachment 8 – Response Form to include the offeror’s:
5.1.1.1. Company Name and Company Doing Business As (if applicable)
5.1.1.2. Physical Address
5.1.1.3. Cage code and/or Unique Entity ID
5.1.1.4. Point of Contact
5.1.1.5. Phone number
5.1.1.6. Email address
5.1.1.7. Business Type
5.1.1.8. Provide response to the following: In the preceding fiscal year, did your company received 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and did $25,000,000 or more in annual gross revenues come from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance?
5.1.2. PRICE
5.1.2.1. Firm Fixed Pricing to include:
5.1.2.1.1. Price Per unit and total per CLIN
5.1.2.1.2. Total Overall Price
5.1.2.1.3. Discount Terms (if applicable)
5.1.2.1.4. Quote Number (if applicable)
5.1.2.1.5. Quote Valid Until Date
5.1.4. Location
5.1.4.1. Contractor shall be within a 30-mile radius of F.E.Warren AFB.
EVALUATION:
ADDENDUM TO FAR 52-212-2 EVALUATION—COMMERCIAL ITEMS (Nov 2021)
Paragraph (a) is hereby replaced with the following:
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government representing the best value with price and other factors considered. Government has determined that best value is expected to result from selection of the technically acceptable offer with the lowest Total Evaluated Price (TEP); therefore, Government will evaluate offers based on lowest price technically acceptable (LPTA). Award will be made on the basis of the lowest TEP of offerors meeting or exceeding the acceptability standards for non-price factors. Quotes that do not include all requested information in FAR 52.212-1 in 5.1.1 will be considered nonresponsive. The following factor(s) shall be used to evaluate offers:
1. Price:
1.1. Government will rank offers received by lowest TEP and will then determine Technical Acceptability of each offer. If the Government receives three (3) offers or fewer, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced offers to evaluate for Technical Acceptability. If any of the three lowest priced offers are deemed Technically Unacceptable, the Government reserves the right to evaluate additional offers for technical acceptability if it is determined to be in the Government’s best interest.
1.2. Price will be evaluated using the TEP. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. To be eligible for award an offeror’s TEP must be determined fair and reasonable.
1.3. Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.
1.4. Pricing must meet the requirements/specifications in FAR 52.212-1 in 5.1.2. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.
2. Location
2.1. The Government shall evaluate the location submitted IAW FAR 52.212-1 5.1.4 "Contractor shall be within a 30-mile radius of F.E.Warren AFB" due to DAFI 34-160, as well as mission constraints and the need for timely Mortuary Affairs support. Location will receive a rating of “Acceptable” if they meet the requirements or they will receive a rating of “Unacceptable.”
