Amendment 2: Extended quotes due date to 23 August 2024 by 1000 MT. Added Attachment 5 - Questions and Answers. Changed List of Attachments in Description.
Amendment 1: Extended questions due date to 14 August 2024 by 1000 MT. Extended quotes due date to 21 August 2024 by 1000 MT.
Combined Synopsis/Solicitation
Solicitation Number: FA461324Q1056
Purchase Description: Entry Control Point (ECP) Facility for the Integrated Command Center (ICC)
This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov as a Total Small Business Set Aside.
The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461324Q1056, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 332311, with a small business standard of 750 Employees.
The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) 2024-05 effective 22 May 2024, Defense Federal Acquisition Regulation Supplement (DFARS) effective 29 July 2024 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) effective 12 June 2024.
DESCRIPTION OF SERVICE:
The contractor shall provide a temporary, modular or prefabricated Entry Control Point (ECP) office for the construction activities associated with the Integrated Command Center (ICC) facility, on F.E. Warren Air Force Base (AFB), Wyoming. The Air Force seeks to purchase an ECP facility (approximately 12’ wide x 44’ long) to provide sufficient space to accommodate approximately 7 personnel within an unclassified area. As the facility is intended to be temporary, the facility must be modular or prefabricated construction with adequate secure mounting for adverse weather conditions as is common in the Cheyenne, Wyoming area requirements, with a design-life period of 18 to 24 months with minimum maintenance, and must be relocatable and salvageable for sale, redistribution, or otherwise disposal upon conclusion of its use. In accordance with Attachment 1 – Statement of Work, this requirement includes contractor provision of all labor, materials, supplies, and logistics to provide a complete and usable facility to include:
• All site preparation, including but not limited to utility (electrical) connection, setting, leveling, blocking and securing the modular unit.
• The design, manufacture, delivery, installation of the modular or prefabricated building assembly.
• The provision, installation, and fit-out of the facility to include procurement and installation of system furniture workstations and chairs, furniture, counter, cabinets, and cell phone “cubby” shelving.
CLIN STRUCTURE:
CLIN 0001: Modular or Prefabricated Facility
Quantity: 1 Unit of Issue: Each
Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________
CLIN 0002: Labor and Materials (Miscellaneous Materials & Supplies, Logistics, Site Preparation, Design, Delivery, Installation, Assembly, Etc.)
Quantity: 1 Unit of Issue: Job
Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________
All CLINs F.O.B. Destination.
LIST OF ATTACHMENTS:
Attachment 1 – Statement of Work
Attachment 1a – ECP Trailer Layout Concept Plan
Attachment 2 – Offeror Quote Supplement Form
Attachment 3 – Provisions and Clauses
Attachment 4 – Supplemental Clauses
Attachment 5 – Questions and Answers
PERIOD OF PERFORMANCE:
• Period of performance is 90 calendar days after date of contract.
• Any contractor concerns with the period of performance shall be submitted, prior to the quote due date, by e-mail to matthew.gauert.2@us.af.mil and paul.bissett@us.af.mil and shall include the contractor’s proposed period of performance in days with the justification to support it.
PLACE OF PERFORMANCE: Francis E. Warren AFB, WY 82005
OTHER INFORMATION:
Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at time of submission of quote. Failure to do so will result in the offer being deemed ineligible for award.
QUESTIONS:
Questions shall be sent by e-mail to matthew.gauert.2@us.af.mil and paul.bissett@us.af.mil by Wednesday, August 14, 2024; by 1000 (Mountain Daylight Time).
QUOTES:
Responses/quotes MUST be received no later than Friday, August 23, 2024; by 1000 (Mountain Daylight Time). Forward responses by e-mail to matthew.gauert.2@us.af.mil and paul.bissett@us.af.mil.
INSTRUCTIONS TO OFFERORS:
Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)
FAR 52.212-1 is hereby tailored as follows:
1. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.
2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.
3. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.
4. The Government will consider all quotes that are timely received and will not consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable.
5. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:
5.1. In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:
5.1.1. Cover page or a completed copy of Attachment 2 – Offeror Quote Supplement Form to include the offeror’s:
5.1.1.1. Company Name and Company Doing Business As (if applicable)
5.1.1.2. Physical Address
5.1.1.3. Cage code and/or Unique Entity ID
5.1.1.4. Point of Contact
5.1.1.5. Phone number
5.1.1.6. Email address
5.1.1.7. Business Type
5.1.1.8. Statement that you company fully understands this solicitation and will meet all the requirements specified in the Statement of Work.
5.1.1.9. Offer must be no more than five (5) pages and may only include the vendor’s name and any identifier on the first page or the cover page of the offer.
5.1.1.10. Offer must include delivery date of the facility and overall completion date.
5.1.2. Firm Fixed Pricing to include:
5.1.2.1. Price Per Unit and Total Per CLIN
5.1.2.2. Total Overall Price
5.1.2.3. Discount Terms (if applicable)
5.1.2.4. Quote Number (if applicable)
5.1.2.5. Quote Valid Until Date
5.1.3. Technical Criteria must include:
5.1.3.1. Quote must include all salient characteristics for facility to include the brand name, model, and specifications required IAW Attachment 1 – Statement of Work. Offer must include descriptive literature that reflects that the level of quality will satisfy the Government’s needs. IAW Attachment 1 – Statement of Work, 3.1., quote must include a 65% design solution, which represents a complete package with all design disciplines, including the furniture design and lay-out, in initial proposal. Within 14 calendar-days prior to contract award, offeror must deliver the 100% final design solution as defined in UFGS Section 01 33 16.00 10.
5.1.3.2. Quote must include standard commercial warranty.
5.1.3.3. Quote must include statement of understanding by the offeror for all requirements identified in Attachment 1 – Statement of Work.
5.1.4. Past Experience:
5.1.4.1. Offer must provide at least three (3) contracts/projects within the last four (4) years that show the capability to deliver and install a facility equivalent to the facility being provided by providing the following:
5.1.4.1.1. Contract Number
5.1.4.1.2. Place and Period of Performance
5.1.4.1.3. Description of services
5.1.4.1.4. Contract/customer POC: name, phone number, and email
**NOTE: Government/non-Government contracts within the previous four years are accepted that show offeror served as either primary contractor or subcontractor responsible for contract performance.**
EVALUATION:
ADDENDUM TO FAR 52-212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)
Paragraph (a) is hereby replaced with the following:
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government representing the best value with price and other factors considered. Government has determined that best value is expected to result from selection of the technically acceptable offer with the lowest total price; therefore, Government will evaluate offers based on lowest price technically acceptable (LPTA). Award will be made on the basis of the lowest total price of offerors meeting or exceeding the acceptability standards for non-price factors. Quotes that do not include all requested information in FAR 52.212-1 in 5.1.1 will be considered nonresponsive. The following factor(s) shall be used to evaluate offers:
1. Price:
1.1. Government will rank offers received by lowest total price and will then determine Technical Acceptability of each offer. If the Government receives three (3) offers or fewer, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest total priced offers to evaluate for Technical Acceptability. If any of the three lowest total priced offers are deemed Technically Unacceptable, the Government reserves the right to evaluate additional offers for technical acceptability if it is determined to be in the Government’s best interest.
1.2. Price will be evaluated using the total evaluated price (TEP) on the bottom-line price for the entire effort, inclusive of all options. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. To be eligible for award an offeror’s total price must be determined fair and reasonable.
1.3. Pricing must meet the requirements/specifications in FAR 52.212-1 in 5.1.2. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.
2. Non-price Factor/Technical Evaluation:
2.1. Technical Criteria:
2.1.1. The Government shall evaluate technical criteria provided IAW 5.1.3. Technical criteria will receive a rating of acceptable or unacceptable. If all required technical criteria is not provided, offer will be considered nonresponsive to this solicitation and will not be eligible for award.
2.2. Past Experience:
2.2.1. The Government shall evaluate past experience provided IAW 5.1.4. Past experience will receive a rating of acceptable or unacceptable. If all required past experience is not provided, offer will be considered nonresponsive to this solicitation and will not be eligible for award.
(End of Provision)
