Amendment 3- 16 May 2024
- Revised Quote due date from Friday 17 May 24 1:00 PM MDT (Mountain Daylight Time) to Monday 20 May 24 11:00 AM MDT (Mountain Daylight Time)
- Revised Purchase Description Title from PKB UFR #7 Auditorium Soundproofing Proofing Refresh to PKB Auditorium Soundproofing Proofing Refresh
- Revised POC from kyra.blystone@us.af.mil to maria_lourdes.bustillo@us.af.mil.
- Added Total Evaluated Price to CLIN Structure
- Added **The contractor must submit the Contract Manager Information showing compliance with Section 7 of the Statement of Work.**
- Added 5.1.3.4 Quote must include Contract Manager Information.
- Added FAR 52.211-6, Brand Name or Equal (Aug 1999) to Solicitation
- Revised Attachment 1- Performance Work Statement to Attachment 1- Statement of Work. All other changes within the document are in red.
- Revised Attachment 7a- Questions and Answers- Govt Responses. Changes are in red.
- No other changes at this time
Amendment 2- 14 May 2024
- Change quote due date from Monday 13 May 24 1:00 PM MDT (Mountain Daylight Time) to Friday 17 May 24 1:00 PM MDT (Mountain Daylight Time)
- No other changes at this time
Amendment 1- 8 May 2024
- Add Attachment 7 - Questions and Answers - Govt Responses
- No other changes at this time
Combined Synopsis/Solicitation
Solicitation Number: FA461324Q0016
Purchase Description: PKB Auditorium Soundproofing Proofing Refresh
This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov website as a 100% Total Small Business Set Aside.
The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461324Q0016, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 238310 Drywall and Insulation Contractors, with a small business standard of $19.0M.
The Government intends to award one (1) Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) 2024-03 effective 23 February 2024, Defense Federal Acquisition Regulation Supplement (DFARS) effective 26 March 2024 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) effective 07 July 2023.
DESCRIPTION OF ITEMS/SERVICE: All CLIN's F.O.B. Destination.
The 90th Operations Group (OG) is seeking to replace and install approximately 2196 square feet of existing soundproof panels in Building 1292- Pre-departure Room 156. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, transportation, warranty, and other items and services necessary to perform the soundproofing installation as defined in the Statement of Work (SOW) at the 90th Operations Group, F.E. Warren Air Force Base, Wyoming. The contractor shall perform to the standards in the contract as well as comply will all federal, state, and local regulations. The contractor shall coordinate with 90th Civil Engineer Squadron and Bioenvironmental Engineering for waste removal during removal and installation of soundproof panels. The contractor shall provide all items IAW CLIN Characteristics specified in Attachment 3- SG04- Silver Gray EzoBoard Characteristics and Attachment 4- BG07-Bold Gray EzoBoard Characteristics. Identify the make and model within the quote.
CLIN STRUCTURE:
Shipping cost must be included in the line-item cost.
CLIN 0001: SQUARED SHEET 48" x 108" 12MM, SILVER GREY; P/N: SG04
Quantity: 55 Unit of Issue: Each
Unit Price: $_____________
CLIN 0002: SQUARED SHEET 48" x 108" 12MM, BOLD GRAY; P/N: BG07
Quantity: 6 Unit of Issue: Each
Unit Price: $_____________
CLIN 0003: LABOR TO TEARDOWN AND DISPOSE OF EXISTING WALL COVERINGS AND INSTALL NEW EZOBOARD WALL COVERINGS
Quantity: 1 Unit of Issue: Each
Unit Price: $_____________
TOTAL EVALUATED PRICE (Total of CLINs 1-3): $
LIST OF ATTACHMENTS:
Attachment 1- Statement of Work
Attachment 2- Contractor Response Form
Attachment 3- SG04- Silver Gray EzoBoard Characteristics
Attachment 4- BG07-Bold Gray EzoBoard Characteristics
Attachment 5- Supplemental Clauses- FA461324Q0016
Attachment 6- Applicable Provisions and Clauses
Attachment 7a - Questions and Answers - Govt Responses
PLACE OF DELIVERY: 1292 N Frontier Rd, Francis E. Warren AFB, WY 82005
PERIOD OF PERFORMANCE/ DELIVERY DATES: Contractor shall complete the entirety of the project within 30 days after contract award. Once access to the base has been obtained, Contractor shall complete the work within 10 business days or less.
SITE VISIT:
It is the contractor’s responsibility to confirm all equipment, measurements, etc. Attendance to the site visit is highly recommended. Due to security reasons, any electronics will not be taken into the vault. If note taking is desired, bring writing materials such as pens/pencils and paper.
A site visit of the facility will be conducted Monday, 06 May 2024, at 8:30 AM Mountain Daylight Time (MDT). If your company plans to attend, please notify this office no later than 2:00 PM MDT, Thursday, 02 May 2024. Please email maria_lourdes.bustillo@us.af.mil AND mimi.robertson_lake@us.af.mil.
In the event that you require base access passes, please state the need in your site visit confirmation email. A valid driver’s license, state issued identification card or passport, and automobile insurance will be needed. FAILURE TO PROVIDE CONFIRMATION OF ATTENDANCE OR PROPER DOCUMENTATION WILL RESULT IN BASE ACCESS DENIAL.
QUESTIONS:
Questions shall be received no later than Tuesday 07 May 24 at 4:00 PM MDT (Mountain Daylight Time). Forward responses by e-mail to mimi.robertson_lake@us.af.mil and maria_lourdes.bustillo@us.af.mil
QUOTES:
Responses/quotes MUST be received no later than Monday 20 May 24 11:00 AM MDT (Mountain Daylight Time) in order to be considered timely. Quotes shall be effective for 60 days after Solicitation. Forward responses by e-mail to mimi.robertson_lake@us.af.mil and maria_lourdes.bustillo@us.af.mil.
Any quote, modification, or revision of a quote received after the exact time specified in this solicitation shall be determined as late and will not be considered. If a late quote is received before award is made, only the Contracting Officer could make the determination that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.
**The contractor must submit a specification sheet and picture with their quote.**
**The contractor must submit the Contract Manager Information showing compliance with Section 7 of the Statement of Work.**
**Only the three lowest quotes deemed technically acceptable will be considered for evaluation for award.**
OTHER INFORMATION:
Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at time of submission of quote. Failure to do so will result in the offer being deemed ineligible for award.
This is a notice that this order is an open market requirement for brand name or equal total small business set-aside to SAM.gov. Only quotes submitted by businesses holding NAICS Code 238310 will be accepted by the Government.
Brand Name or Equal. This requirement is for items that are brand name or equal. All other items that are not compliant will not be accepted. Details of the requesting products to fulfill requirement must be met in Attachment 3- SG04- Silver Gray EzoBoard Characteristics and Attachment 4- BG07-Bold Gray EzoBoard Characteristics.
Notice to Offeror. The government reserves the right to cancel this Request for quotes (RFQ), either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make, payment for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.
Interchanges. The government intends to award a purchase order without interchanges with respective vendors/quoters. The government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Offerors' quoted approaches and may reduce acquisition cycle time. Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.
Delivery/Assembly. All items will be delivered IAW the Attachment 3- SG04- Silver Gray EzoBoard Characteristics and Attachment 4- BG07-Bold Gray EzoBoard Characteristics. All items will be assembled and installed IAW the Attachment 1- Statement of Work.
INSTRUCTIONS TO OFFERORS:
Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)
FAR 52.212-1 is hereby tailored as follows:
1. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.
2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.
3. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.
4. The Government will consider all quotes that are timely received and will not consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable.
5. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:
5.1 In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:
5.1.1 Cover page or a completed copy of Attachment 2 – Contractor Response Form to include the offeror’s:
5.1.1.1 Company Name and Company Doing Business As (if applicable)
5.1.1.2 Physical Address
5.1.1.3 Cage code and/or Unique Entity ID
5.1.1.4 Point of Contact
5.1.1.5 Phone number
5.1.1.6 Email address
5.1.1.7 Business Type
5.1.1.8 Delivery time
5.1.1.9 Statement of Understanding of Attachment 3- SG04- Silver Gray EzoBoard Characteristics and Attachment 4- BG07-Bold Gray EzoBoard Characteristics
5.1.2 Firm Fixed Pricing to include:
5.1.2.1 Price Per Unit
5.1.2.2 Price Per CLIN
5.1.2.3 Total Price
5.1.2.4 Discount Terms (if applicable)
5.1.2.5 Quote Number (if applicable)
5.1.3 Technical Capability
5.1.3.1 Quote must identify the make and model for CLIN 0001 and CLIN 0002.
5.1.3.2 Quote must include product description that reflects the characteristics identified to show that the quality will satisfy the Government’s need.
5.1.3.3 Quote must include the standard commercial warranty for CLIN 0001 and CLIN 0002.
5.1.3.4 Quote must include Contract Manager Information.
EVALUATION: ADDENDUM TO FAR 52-212-2 EVALUATION—COMMERCIAL ITEMS (Nov 2021) Paragraph (a) is hereby replaced with the following:
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes that do not include all requested information in FAR 52.212-1 in 5.1.1 will be considered nonresponsive. Award will be made to the offeror with the lowest price technically acceptable (LPTA). The following factor(s) shall be used to evaluate offers:
- Technical Capability: items meet the Government requirement/specifications in the description. If all requested information is not provided or does not meet the requirements identified, the Government will determine the quote to be nonresponsive.
- Price:
2.1 The lowest priced quote will be evaluated for technical acceptability first. The Government will evaluate quotes for acceptability but will not rank the quotes by non-price factors. If the Government receives fewer than three (3) quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government’s best interest to do so.
2.2 Price will be evaluated using the total evaluated price (TEP) on the bottom-line price for the entire effort. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. Prices must be determined fair and reasonable.
2.3 No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.
(End of Provision)
FAR 52.211-6, Brand Name or Equal (Aug 1999)
As prescribed in 11.107(a), insert the following provision:
Brand Name or Equal (Aug 1999)
(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.
(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-
(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;
(2) Clearly identify the item by-
(i) Brand name, if any; and
(ii) Make or model number;
(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.
(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.
(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.
(End of provision)
