Amendmennt 5:
1. Attachment 1 Clauses and Provisions has been revised to include the following clauses and provisions from the DFARS:
252.204-7008, 252.204-7009, 252.204-7019, 252.204-7020, 252.204-7024
Amendment 4: Summary of changes.
1. Attachment 5 Statement of Work has been revised.
2. Attachment 2 Supplemental Clauses has been revised.
3. The verbiage brand name or equal has been removed. Brand Names removed from Statement of Work.
Amendment 3: Summary of changes:
1. Any brand name in the SOW is being solicited as brand name or equal. Refer to provision 52.211-6, Brand Name or Equal, in the attached Supplemental Clauses and Provisions.
2. This solicitation has been edited to state that there are class waivers in place for the listed appliances; therefore, the Non-Manufacturer Rule (NMR) does not apply to those items. The NMR applies to ALL requirements except appliances.
3. Sections pertaining to FAR 52-212-1, Instructions to Offerors, and FAR 52.212-2, Evaluations, have been edited.
4. Attachment 2 Supplemental Clauses and Provisions has been revised.
5. Attachment 4 Contractor Response Form has been revised.
6. Attachment 7 MFR CUI Receipt has been revised.
Amendment 2: The solicitation has been edited with significant changes; therefore, there is no summary of changes. Reviewing and reading the solicitation in its entirety is highly recommended.
Attachments 5, 6, 7, and 8 were added. All changes made to the Attachment 5 - Statement of Work are annotated in red ink.
Amendment 1: There will be an additional site visit held on Tuesday, 16 July 2024 at 1000 MT. THE SITE VISIT IS MANDATORY. Quotes received from vendors who did not attend the site visit may be ineligible for award. Vendors who attended the site visit on Thursday, 11 July 2024 are exempt from attending the site visit scheduled for 16 July 2024. Please express interest in attending this site visit to 1st Lt Kamary Williams (kamary.williams@us.af.mil) and Mr. Gary Snyder (gary.snyder.8@us.af.mil) no later than Monday, 15 July 2024 at 1000 MT. FAILURE TO PROVIDE CONFIRMATION OF ATTENDANCE OR PROPER DOCUMENTATION WILL RESULT IN BASE ACCESS DENIAL.
Combined Synopsis/Solicitation
Solicitation Number: FA461324Q1025
Purchase Description: WGF FF&E
Notice to Offeror(s)/ Suppliers(s): Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this request for quotes, either before or after the closing date. In the event the Government cancels this request for information, the Government has no obligation to reimburse an offeror for any costs.
This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov as a Total Small Business Set Aside and will comply with all SBA Non-Manufacturer Rule (NMR) guidelines. The NMR applies to all the required furniture and fixtures IAW the SOW. There are class waivers that exist for the appliances; therefore, it is not a requirement for the appliances to be procured from a small business manufacturer. The NMR applies to ALL requirements except for the appliances.
The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA4613241025, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 337127, Institutional Furniture Manufacturing, with a small business size standard of 500 employees.
The Government intends to award a Firm Fixed-Price contract. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation FAC Number 2024-05 effective 22 May 2024, Defense Federal Acquisition Regulation Supplement Change Number DFARS Change 05/30/2024 and Department of the Air Force Federal Acquisition Regulation Supplement Change Number DAFAC 2024-0612 effective 6/12/2024.
DESCRIPTION:
F.E. Warren AFB is seeking multiple pieces of industrial furniture and appliances for the new Weapons Generation Facility. The Contractor shall design, deliver and install furniture, fixtures and equipment as listed in accordance with the Statement of Work (SOW). Price shall include ALL costs, direct and indirect, including, but not limited to materials, labor, tools, equipment and shipping. The Government intends to award a Firm Fixed Price contract. The contractor is responsible to verify site conditions/layout, measurements, quantities and materials needed to complete this requirement. Site visit attendance is mandatory to allow accurate assessments/measurements. Drawings for this acquisition are labeled Controlled Unclassified Information (CUI), therefore, Information Safeguarding is required. CUI drawings can be provided during the mandatory site visit. CUI drawings shall only be released to contractors who have demonstrated they are compliant with DFARS 252.204-7019 and DFARS 252.204-7020 by COMPLETING THE BASIC ASSESSMENT/ NIST SP 800-171 in the Supplier Performance Risk System (SPRS) within the Procurement Integrated Enterprise Environment (PIEE). Drawings can be requested by establishing a SPRS account and signing the attached MFR CUI Receipt. Follow the instructions stated in the attached Instructions for SPRS & NIST SP 800-171 regarding SPRS Registration.
The Non-Manufacturer Rule (NMR) applies to this acquisition for ALL the required furniture and fixtures IAW the SOW. There are class waivers that exist for the appliances; therefore, it is not a requirement for those items to be procured from a small business manufacturer.
CLIN STRUCTURE:
CLIN 0001: WGF Furniture Fixtures & Equipment
Quantity: 1
Unit of Issue: Lot
TOTAL PRICE: $_ ______________________
A DETAILED PRICE BREAKDOWN (materials, labor, etc.) FOR EACH ROOM STATED IN THE SOW MUST BE SUBMITTED WITH THE QUOTE TO JUSTIFY THE TOTAL PRICE INDICATED ABOVE.
All CLINs F.O.B. Destination.
LIST OF ATTACHMENTS:
Attachment 1 – Clauses and Provisions
Attachment 2 – Supplemental Clauses and Provisions
Attachment 3 – Statement of Work (Deleted)
Attachment 4 – Contractor Response Form
Attachment 5 - Statement of Work dated 6 August 2024
Attachment 6 - Questions & Answers
Attachment 7 - MFR CUI Receipt
Attachment 8 - Instructions for SPRS & NIST SP 800-171
PLACE OF DELIVERY: 1100 Cheyenne Road, Bldg 1100 Francis E. Warren AFB, WY 82005
DELIVERY DATE(S): All requirements IAW the SOW shall be completed within 120 calendar days after contract award.
OTHER INFORMATION:
Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at time of submission of quote. Failure to do so will result in the offer being deemed ineligible for award.
This is a notice that this order is an open market requirement for total small business set-aside to SAM.gov for furntiture, fixtures, and equipment. Only quotes submitted by businesses holding NAICS Code 337127 will be accepted by the Government.
Notice to Offeror. The government reserves the right to cancel this Request for quotes (RFQ), either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make, payment for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.
Interchanges. The government intends to award a purchase order without interchanges with respective vendors/quoters. The government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government’s evaluation of Offerors’ quote. Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.
Delivery/Assembly. All delivery, assembly and installation will be performed IAW the Statement of Work.
SITE VISIT:
A site visit will take place on Thursday 11 July 2024 and will begin at 1000 Mountain Time (MT). Interested parties need to provide notice of interest by e-mail to kamary.williams@us.af.mil AND gary.snyder.8@us.af.mil by 0900 MT on Monday, 8 July 2024. The Contractor is responsible to verify site conditions/layout, measurements, quantities and materials needed to complete this requirement. Site visit attendance is highly encouraged.
In the event that you require a base access pass, please state the need in your site visit confirmation email. A vaild driver's license, state issued identification card or passport, and automobile insurance will be needed. FAILURE TO PROVIDE CONFIRMATION OF ATTENDANCE OR PROPER DOCUMENTATION WILL RESULT IN BASE ACCESS DENIAL.
QUESTIONS:
Questions shall be received no later than 10 July 2024 at 1400 MT. Forward questions by e-mail to kamary.williams@us.af.mil and maria_lourdes.bustillo@us.af.mil.
QUOTES:
Responses/quotes MUST be received no later than Monday 15 August 2024 at 1000 MT. Forward questions by e-mail to kamary.williams@us.af.mil and maria_lourdes.bustillo@us.af.mil.
Any quote, modification, or revision of a quote received after the exact time specified in this solicitation shall be determined as late and may be considered nonresponsive; therefore ineligbile for award. If a late quote is received before award is made, only the Contracting Officer could make the determination that accepting the late quote would not unduly delay the acquisition.
INSTRUCTIONS TO OFFERORS:
Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)
FAR 52.212-1 is hereby tailored as follows:
- Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.
- After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.
- The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.
- The Government will consider all quotes that are timely received and may not consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable and ineligible for award.
- Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:
ADDENDUM to FAR 52.212-1
Technical Quote shall include a description of materials/equipment which includes specifications, pictures and part numbers for items in the vendor’s proposed solution to which it intends to satisfy the results/objectives specified in the Statement of Work (SOW) and the following:
- A Proposed design for the FF&E that clearly shows the understanding of the requirements IAW the SOW.
- A Schedule detailing its delivery and installation plan IAW the SOW - within 120 days after contract award.
- Resumes of qualified personnel IAW Section 3.1 of the SOW.
- Warranty Information
- A list of similar projects completed
PRICE QUOTE - A DETAILED PRICE BREAKDOWN (materials, labor, etc.) FOR EACH ROOM STATED IN THE SOW MUST BE SUBMITTED WITH THE QUOTE TO JUSTIFY THE TOTAL PRICE QUOTED.
Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications- Commercial Items) (Dec 2022) or indication that offeror representations and certifications are in System for Award Management (SAM)..
(End of provision)
EVALUATION:
ADDENDUM TO FAR 52-212-2 EVALUATION—COMMERCIAL ITEMS (Nov 2021)
Paragraph (a) is hereby replaced with the following:
The Government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The technical capability is significantly more important than price. The Government seeks to award to the offeror who gives the Government the greatest confidence that it will best meet or exceed the requirements affordably in a way that will be advantageous to the Government. This may result in an award to a higher rated, higher priced offeror where the decision is consistent with the evaluation factors and the Government reasonably determines that the technical superiority and/or overall business approach of the higher priced offeror outweighs the cost difference. While the Government will strive for a maximum objectivity, this best value process, by its nature, is subjective; therefore, professional judgement is implicit throughout the selection process.
(a) The following factors shall be used to evaluate offers:
1. TECHNICAL CAPABILITY - The Government will evaluate the vendor’s Technical Quote to determine whether the proposed solution provides a clear understanding of the Statement of Work and the solution accomplishes/satisfies the desired results/objectives of the Statement of Work. Technical data/documents as required and documents listed above (52.212-1) shall be evaluated. The Contractor Performance Assessment Reports (CPARs) will be retrieved and evaluated for each offeror. Technical acceptability will be determined using the following Adjectival Ratings:
- OUTSTANDING- Proposal indicated an exceptional approach and understanding of the requirements and contains multiple strengths.
- GOOD- Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength.
- ACCEPTABLE- Proposal indicated an adequate approach and understanding of the requirement.
- MARGINAL- Proposal has not demonstrated an adequate approach and understanding of the requirements.
- UNACCEPTABLE- Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable.
All quotes will be evaluated for Technical Acceptability and will be given an adjectival rating.
The Government intends to make an award to the Offeror who demonstrates the highest confidence in meeting or exceeding the requirements in a cost-effective manner, and in a way that provides the best value to the Government. This may include, but is not limited to, the evaluation of the Offeror's proposed furnishing layout that maximizes efficiency and the material quality/composition of the offered products/services.
This objective may result in the selection of a higher-rated, higher-priced Offeror, provided that such decision aligns with the established evaluation factors and the Government reasonably concludes that the higher-priced Offeror's technical superiority and/or overall business strategy justifies the cost differential. While the Government will endeavor to maintain the utmost objectivity, it is acknowledged that the best value determination process may inherently involve subjective considerations. Consequently, the exercise of professional judgement will be an integral component of the selection process.
2. PRICE - No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information form the offeror to the extent required to determine the reasonableness of the offered prices. A price is considered reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. The Government must determine the offeror’s price fair and reasonable to be eligible for award.
(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. The Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
