BACKGROUND:
The Boulder County Parks and Open Space Department (BCPOS) is soliciting short-term, temporary staffing services for receptionist/administrative coverage at the Parks and Open Space Building, located at 5201 St. Vrain Road, Longmont, Colorado 80501.
Services include but are not limited to maintaining a physical presence at the main desk, answering phones, greeting internal and external customers, signing for packages, and collecting department mail. Other general office functions may be assigned on an as needed basis.
CONTRACT LANGUAGE:
The County is seeking qualified contractors to retain for future projects of the discipline as described above.
The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The County retains the right to select more than one contractor. The selected contractor(s) will be required to enter into a Continuing Services Contract, for the current year with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor vendor list compiled from this solicitation.
Proposers should list the Boulder County and Colorado professional and/or contractor licenses held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required. Proof of certification must be submitted for each worker in the submittal package.
The evaluation of the qualifications shall be based on the requirements described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee. Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County.
Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.
All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ.
Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.
PAYMENT FOR SERVICES:
Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name and project bid number, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.
PRE-PROPOSAL MEETING:
A Pre-proposal meeting will NOT be held for this Project.
ATTACHMENTS:
The following documents are part of this SOQ:
- Attachment A: Sample Contract
WRITTEN INQUIRIES:
All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. May 3, 2022. A response from the county to all inquiries will be posted and sent via email no later than May 10, 2022.
Please do not contact any other county department or personnel with questions or for information regarding this solicitation.
SUBMITTAL INSTRUCTIONS:
SOQs are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on May 17, 2022.
Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.
NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).
Electronic Submittals must be received in the email box listed below. Submittals sent to any other box will NOT be forwarded or accepted. This email box is only accessed on the due date of your questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the proposer to ensure their documents are received before the deadline specified above. Boulder County does not accept responsibility under any circumstance for delayed or failed email or mailed submittals.
Email purchasing@bouldercounty.org; identified as SOQ# 7342-22 in the subject line.
