7034-19 - Boulder County Parks and Open Space Property Maintenance Services

BACKGROUND:
The Boulder County Parks and Open Space Department is seeking proposals from qualified home and property maintenance contractors that are capable of providing quality, timely and responsive property maintenance, diagnosis and repair, remodel and general handyman services to approximately thirty (30) Boulder County Parks and Open Space owned and leased rental houses, as well as, historical and agricultural structures and buildings on an as needed assigned basis.
 
The selected Contractor(s) will be responsible for overseeing and/or performing general home maintenance, remodel and repair services, which may include, but are not limited to: plumbing, electrical, HVAC, roofing, flooring, painting, siding, gutters, soffits and facia, window repair and replacement, appliance repair or replacement, decks, patios and general handyman services. The selected Contractor(s) must be able to provide services after hours and on weekends as needed, as well as, respond to emergency calls. Projects and repairs must be completed in a timely, cost effective and quality workmanship manner. The selected Contractor(s) must possess a current Boulder County Land Use Contractor’s License and work performed must be in compliance with all State and Local building and Land Use codes. The selected Contractor(s) will be responsible for obtaining any permits related to work performed on the houses or buildings where a permit is required by Boulder County Land Use. The selected Contractor(s) will be expected to adhere to all Parks and Open Space Rules and Regulations while on County Open Space properties (see Attachment B). The selected Contractor(s) will be required to travel throughout Boulder County to perform these tasks on an as needed assigned basis. The Rental House Coordinator will be the main point of contact for all work requested and related tasks for any work assigned.
 
CONTRACT LANGUAGE:
The County is seeking qualified contractors to retain for future projects of the discipline as described above.
 
The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The County retains the right to select more than one (1) contractor. The selected contractor(s) will be required to enter into a Continuing Services Contract, for the current year with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor vendor list compiled from this solicitation.
 
Proposers should list the Boulder County and Colorado professional and/or contractor licenses held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required. Proof of certification must be submitted for each worker in the submittal package.
 
The evaluation of the qualifications shall be based on the requirements described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee.
 
Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, after hour’s fees and/or other cost information relevant to do business with the County.
 
Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.
 
All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ.
 
Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.
 
PRE-PROPOSAL MEETING: 
A Pre-proposal meeting will NOT be held for this Project.
 
ATTACHMENTS:
The following documents are part of this SOQ:

1. Attachment A:             Sample Contract
2. Attachment B:             BCPOS Rules and Regulations
3. Attachment C:             Property locations map