The Housing Authority of the County of Boulder, Colorado (hereinafter referred to as “Boulder County Housing Authority” or “BCHA”) is seeking a qualified person or entity (hereinafter referred as “Contractor”) to provide housing inspection services for resident participants. BCHA is a local government agency which administers federally-funded housing voucher programs which provide a rental subsidy for residents and to units through the Section 8 Housing Choice Voucher and Project-Based Voucher programs (hereinafter referred to as “Section 8”), respectively, for residents leasing from private landlords and BCHA. (BCHA does not own federal Public Housing units.) As the program administrator, BCHA is required comply with the U.S. Department of Housing and Urban Development (HUD) Housing Quality Standards (HQS) to ensure that the homes are decent, safe and sanitary. The Section 8 programs are administered pursuant to 24 CFR 982.
BCHA currently manages approximately 750 Housing Choice Vouchers, providing rental assistance and 140 Project-Based Vouchers, throughout Broomfield and Boulder County. All BCHA owned units with either subsidy must be inspected by a third party to ensure compliance with HQS standards as defined by HUD.
Projected term of contract: One year, with an option to renew each year for up to four total renewals.
In general, the Contractor will provide the following services for BCHA:
(Please review Exhibit A – Scope of Services for a detailed assessment of BCHA expectations.)
a. Evaluate residential dwelling units designated by BCHA to meet federal Housing Quality Standards, utilizing the HUD Inspection Form (52580/52580-A) provided by BCHA and consistent with HUD rules and regulations.
b. Photograph each inspected home, particularly those showing extraordinary or questionable conditions.
c. Submit monthly Inspection Performance Summary Reports in a format prescribed by BCHA.
d. Enter data into required, designated software applications. BCHA currently uses Housing Management Software (HMS) through HAB, Inc. to manage its resident and property reports. The Contractor shall enter the data no more than two business days from the time the inspection was conducted, and write a results letter for each inspection which among other things, identifies deficient systems, with three copies: one for the property owner/agent, one for the family and one for BCHA file.
e. Submit invoices monthly for work performed in the prior month in accordance with BCHA processes.
Specifications and a sample contract are attached.
