Introduction
Aon is assisting Boulder County in the evaluation of the Life, Accidental Death & Dismemberment, STD, LTD, and leave administration carrier programs to be offered to its employees. This Request for Proposal (RFP) outlines the requirements that must be met and solicits data that will be used to complete this evaluation. In order for your organization’s proposal to be considered, it is important that you follow the instructions outlined below and respond to this RFP by May 12, 2021.
The information in this request should be considered completely confidential. No portion of this document may be reproduced without prior written consent of Aon. The contents of the material should not be discussed with anyone outside of your organization. Under no circumstances should the client be contacted regarding this proposal and all communication about this solicitation must be in writing. Any breach of this confidentiality clause may result in immediate disqualification of your organization from the selection process.
Boulder County currently has approximately 2,046 benefit eligible employees (full and part-time salaried). Census and claims data has been provided as part of this RFP.
The county operates under IRS Section 125 guidelines in the administration of the health benefits package.
The county currently contracts with The Hartford to provide their Basic and Voluntary Life, Accidental Death & Dismemberment, STD, LTD, and leave administration carrier programs.
Headquarters for the county are in Boulder, CO 80302. Visit www.bouldercounty.org for general information about the county.
Current Environment
Boulder County currently offers the following plans:
- Basic Life/ADD
- Voluntary Life for Employees, Spouses and Children
- STD and LTD are Salary Gross-Up plans
For Basic Life and AD&D specifically, the county requests that you quote the plans status quo with the current cost split with the employees (25% employee, 75% employer), and also quote it as 100% employer paid. There are currently 316 employees who have not elected basic coverage. The quote for 100% employer paid will include these 316 employees. (see workbook tabs)
Objectives of this Request for Proposal
Vendors should consider the following objectives for this Request for Proposal project:
A focus on cost, credits, and long-term guarantees
A focus on customer service – ability to customize, respond quickly, have team depth, etc.
Ability to provide a financially competitive proposal with a minimum 3‑year rate/fee guarantee, but desired 5-year guarantee:
Basic Life/AD&D quoted 2 ways
Including credits as outlined in the questionnaire
Offer best-in-class member tools and excellent customer service to members;
Offer administrative efficiencies for Boulder County human resources, supervisors, and time sheet administrators
Intent to Bid
Please respond to the Intent to Bid section included in the RFP.
If you decide not to compete for the business after reviewing the materials, please submit a letter stating the reasons for your decision as soon as possible, but no later than by the final due date.
Vendor Content Inquiries
Vendor inquiries on the content of the RFP #7231-21 in the subject line, are due by 2:00 PM MDT on April 20, 2021. Please respond in writing via email to purchasing@bouldercounty.org and cc: nick.price@aon.com. All vendor questions and responses will be assembled into a single document and released to all participating vendors by end of day April 27, 2021. Questions should be specific and detailed in order to provide complete responses to all RFP sections. All questions will remain anonymous so that no organization will be identified as asking a particular question.
Proposal Submission
- To be considered a qualified candidate, your response to this RFP must:
- Include a cover letter clearly spelling out deviations from requested services. Please note that plan designs, all benefit provisions, and policy particulars must be replicated to match the plan coverages and procedures. Unless indicated otherwise, your proposal will be interpreted as a duplication of the plan benefits, procedures, and policies as set forth in this RFP;
- Respond clearly and concisely to all the financial sections of the RFP;
- Comply with all specifications or clearly indicate where and why your proposal deviates;
- Respond clearly and concisely to all questions in the questionnaire section without referring us to preprinted materials as your response;
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- Be received electronically by Boulder County Purchasing & Aon no later than 2:00 PM MDT on May 12, 2021. Bids must be submitted via secure email link to purchasing@bouldercounty.org and cc: nick.price@aon.com. (Note: This submission format via your secure system is required due to the limit on file size for materials sent to the county in other ways. The County needs to be able to download your bid materials in order to bypass email size limits.) The subject line should read “RFP #7231-21“ Bid Submission by ___(Carrier Name)___”
