BACKGROUND:
The Boulder County Parks and Open Space Department (BCPOS) is seeking qualifications from qualified Professional Land Surveying Firms in the following disciplines:
Boundary surveys, including land survey plats and ALTA/NSPS land title surveys, updating existing surveys, preparing legal descriptions, locating improvements, and determining property lines.
The purpose of this solicitation is to prepare a pre-qualified list of Professional Land Survey Firms to perform survey work of proposed and existing County properties and interests in properties on an as-needed, project-by-project basis. It is anticipated that the selected contractors will execute a contract with Boulder County to begin in 2022.
CONTRACT LANGUAGE:
The County is seeking qualified contractors to retain for future projects in the disciplines as described above.
The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The County retains the right to select more than one contractor. The selected contractor(s) will be required to enter into a Continuing Services Contract, for 2022 with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis.
Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor list compiled from this solicitation. A Notice to Proceed will be issued by the County for each Project awarded.
The evaluation of the qualifications shall be based on the requirements described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee. Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information considered when preparing a bid for survey work and relevant to doing business with the County.
Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.
All proposers are instructed to thoroughly review all the stated insurance requirements for this SOQ, the insurance requirements stated are the minimum and standard for Boulder County Government, for this SOQ. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ.
Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.
PROJECT BIDDING INFORMATION:
All projects are to be bid as a flat rate proposal.
PAYMENT FOR SERVICES:
All awarded projects will be paid in a lump sum upon completion and acceptance by the County.
All invoices relating to awarded projects will be held by contractor and submitted when the specific project is accepted as complete by the County. Any partial payments must be approved, in writing, in advance by the County. Payment made for any project still in progress will be at the sole discretion of the County.
Additionally, contractors will submit to the County a receipt showing that the final survey plat has been filed with the Boulder County Community Planning and Permitting Department and that any new Colorado land survey monument records have been properly filed with the State of Colorado’s Department of Regulatory Agencies. The County will require the documentation prior to final payment to contractors.
Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name and project bid number, date(s), and type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.
PRE-PROPOSAL MEETING:
A Pre-proposal meeting will NOT be held for this SOQ.
ATTACHMENTS:
The following documents are part of this SOQ:
- Attachment A: Submittal of Company Information
- Attachment B: Purchase Order Terms and Conditions
- Attachment C: Sample Contract
WRITTEN INQUIRIES:
All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. JANUARY 4, 2022. A response from the county to all inquiries will be posted and sent via email no later than JANUARY 6, 2022.
Do not contact any other county department or personnel with questions or for information regarding this solicitation.
SUBMITTAL INSTRUCTIONS:
Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on JANUARY 11, 2022.
Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.
NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).
