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Basic Information

Reference Number

0000374863

Issuing Organization

City and County of Broomfield

Owner Organization

Finance

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

25-RFP-FIN-001

Title

Enterprise Resource Planning

Source ID

PU.AG.USA.1226.C17894026

Details

Location

United States, Colorado, Broomfield County

Purchase Type

Duration: 5 years

Piggyback Contract

Description

The City and County of Broomfield seeks proposals from qualified suppliers for Enterprise Resource Planning Software and Implementation Services.

Dates

Publication

01/30/2025 11:21 AM MST

Question Acceptance Deadline

02/14/2025 02:00 PM MST

Questions are submitted online

Yes

Closing Date

03/06/2025 02:00 PM MST

Prebid Conference

02/06/2025 01:00 PM MST

Contact Information

George Dunn

Solicitations@broomfield.org

Required Acknowledgement

Submission Process Acknowledgement

Submission Process Acknowledgement
This solicitation contains a specific Proposal Document Structure, which requires that each item listed in the Bid Submission Process be uploaded individually. As such, the City and County of Broomfield recommend all interested parties ensure their Proposals have been submitted well in advance of the submission deadline to ensure receipt of all required documentation. No documents submitted by an interested party can be viewed by the City and County of Broomfield, until after the submission closing deadline.

By downloading this Proposal, you acknowledge that you have reviewed the Bid Submission Process listed in this notice and understand that all Proposal Document Items will be uploaded individually in the required format, and be submitted in advance of the deadline.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

- Samples Required

- Training Required

- Warranty Information Required

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

02/06/2025 01:00 PM MST

Location

To Be Identified Upon Registration

Event Note

A non-mandatory pre-proposal conference will be held on February 6, 2025, at 1:00 PM Mountain Standard Time on Google Meet. You must register to attend with the Procurement Official listed in Section 1.9 of the Solicitation by February 3 2025 at 2:00PM.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Submission Package I	Submission Package I	Yes	No
Submission Package II	Submission Package II	Yes	No
Submission Package III	Submission Package I	Yes	No
No entries

Additional Bidding Instructions

It is the sole responsibility of the Proposer to ensure that Proposals are accurate and free of errors, include only the items requested by this RFP, and received prior to the submission deadline. Proposals should be prepared as simply as possible and provide a straightforward, concise description of the proposed products and services to satisfy the requirements of the RFP. Attention should be given to accuracy, completeness, relevance, and clarity of content.

Failure to follow the instructions contained within section 3 of the proposal may result in inability for the Evaluation Team to properly review and score a proposal.

Submission Package I
Attachment 1: Signature Page and Proposer Certification
Attachment 2: Professional Services Background
Attachment 3: Reference Form
Attachment 4: Software Background
Attachment 5: Detailed Software Products
Attachment 6: Functional Requirements
Attachment 7: Contract Requirements
Submission Package II: Anonymous Review Package
Attachment 8: Level of Effort
Attachment 9: Project Management Expectations
Attachment 10: Deliverables Expectations
Attachment 11: System-Wide Capabilities
Attachment 12: Technical System Information
Attachment 13: Proposed Service Level Agreement
Submission Package III
Attachment 14: Price