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Basic Information

Reference Number

0000285089

Issuing Organization

City of Brighton

Owner Organization

Fitness Department

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

0422

Title

Fitness Department Quarterly Service Maintenance Agreement

Source ID

PU.AG.USA.1268.C13741926

Details

Location

United States, Colorado, Adams County

Piggyback Contract

Description

Brighton Recreation Centers’ Fitness Department is seeking a Quarterly Maintenance Service Agreement for Fitness Equipment in the weight rooms and cycle rooms.

Scope of Work:

Quarterly preventative maintenance for every major brand of commercial fitness equipment Precor, Life Fitness, Matrix, Hammer Strength, ARC trainers, True Alpine,and more.
Scheduled quarterly inspection and preventative maintenance of all fitness equipment as specified by equipment manufacturers.
Additional emergency service or repairs, including replacement parts, required to maintain safe and efficient operation of equipment.

Fitness Equipment Covered:

Treadmills: Life Fitness INTS (4), True Alpine Runner (2)
Ellipticals: (4) Precor EFX 800 (4), ARC trainer
Bikes: Precor RBK (3), UBK (3),
Expresso GO-u (1)
Ergometer SciFit UBE,
Spin Bikes: Precor SBK Climb (21), Stages Solo SC4 (1)
Rower: Concept2 (1)
Steppers: Matrix ClimbMill,(1)
AMT (2) Precor AMT Make/ Model
Selectorized Weight Machines: Life Fitness Fit Series (17), Life Fitness 8 Stack Jungle (8), Cybex Bravo FT
Free Weight: Hammer Strength Smith Machine, Half Cage (2), Olympic Bench (2), Plate Loaded (3)
Misc. Benches: 12 Misc. Benches

Following is a summary of the specific maintenance service that will be checked during the inspection and maintenance of the Fitness equipment:

Treadmills:
Inspect display and housing for cracks and defects
Inspect motor cover for cracks and defects
Inspect running belt and deck
Wax deck and reset wax schedule
Track running belt
Inspect end caps for cracks and defects
Inspect treadmill for leveling, flip deck if necessary
Inspect stop key for proper operation
systems check, speed, elevation and heart rate monitors
software updates
calibrate treadmill
checking DC Motor for wear and seating
inspect alignment of drive pulleys
vacuum under hood around motor and MCB
test overall function
record all problems and defects observed
record all information necessary for repair or parts ordering

Bikes:
Inspect frame covers for cracks, missing parts, wear
Inspect belts and adjust as needed
Inspect chains and lubricate as needed
Inspect and clean alternator brushes and commutator, as needed
Inspect seat assembly and pads for wear, defects, tears
Test seat adjustment for proper functioning
Inspect display for proper functioning, wear, defects
Inspect pedals for proper functioning, wear, defects
Inspect crank assembly for tension, bearing play, defects
Test for proper resistance levels
Test overall functioning
Record all problems and defects observed
Test overall functioning
Record all information necessary for repair or parts ordering

Rowers:
All programs and functions working properly
Chains inspected
batteries working
cables and handles in good condition
inspection of proper tension
seats rolling smoothly in good condition
test overall function
record all problems and defects observed
record all information necessary for repair or parts ordering

Stairmill/ AMT’S / Other
Inspect frame for covers for cracks, missing parts, wear and tear
Inspect display and housing for cracks and defects
Lubricate chains as needed
Test Overall Functioning
Tracks rollers working smooth and in good condition
straps, belts, buckles, ropes, handles in good condition
clean overall
Record all problems and defects observed
Record all information necessary for repair or parts ordering
complete cleaning inside and out of all machines.

Ellipticals
Tracks rollers working smooth and in good condition
Inspect wheels for bearing failure and proper spinning movement
Inspect pedal arms for proper movement
inspect pedal arm to pivot arm connection for worn bushings, loose bolts
inspect pedal arm to flywheel connection for worn bushings, loose bolts
Inspect upper arms for loose mounting
Inspect display for proper function and cracked or defective faceplates
Lubricate pivot points and bearings as needed
Test overall Functioning
Record all problems and defects observed
Record all information necessary for repair or parts ordering
complete cleaning inside and out of all machines.

Weight Machines:
Inspect Pads and Upholstery for excessive wear and defects
Inspect and lubricate guide rods for smooth operation
Inspect snap hooks, weight stack and selector pin, pull pins,
Swivels and links for excessive wear defects
Inspect cables,cable ends and/or belts for excessive wear
inspect belt brackets and tighten if necessary
test tension and alignment or cables and/or belts adjust if needed
Lubricate bushings
Test overall Functioning
Record all problems and defects observed
Record all information necessary for repair or parts ordering
complete cleaning inside and out of all machines.

What we need in the quote:

Hourly labor rates and expected change over the term of the contract
Service Turnaround time
Emergency Service Rates
Repair Service rates outside of Quarterly inspection
Parts markup rates and expected change over the term of the contract
Demonstrated ability to perform tasks identified in the scope of work. Please include references.
Certificate of good standing
Proof of liability insurance

Only bidders within the Denver/Metro area through Fort Collins on the Front Range will be considered to allow for timely emergency service to our equipment.

Dates

Publication

04/01/2022 12:49 PM MDT

Question Acceptance Deadline

04/23/2022 12:00 AM MDT

Questions are submitted online

Closing Date

04/30/2022 02:00 PM MDT

Contact Information

Liliana Trevizo

(303) 655-2235

ltrevizo@brightonco.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Installation Required

- Insurance Required

- License Required

- Onsite Maintenance Required

- Training Required

- Warranty Information Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries