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Basic Information

Reference Number

0000268638

Issuing Organization

City of Loveland

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2021-103

Title

Council Chambers Audio/Visual and Broadcast Upgrade

Source ID

PU.AG.USA.1245.C5833751

Details

Location

United States, Colorado, Larimer County

Piggyback Contract

Description

The City of Loveland (City) has issued this Request for Proposals (RFP) to solicit responses from qualified firms (Proposers). The selected Proposer will design, procure, and install a new broadcasting system, which will replace the existing system, that is used for the presentation, recording, and broadcasting of the events (Council Meetings, Commission Meetings, Training Sessions, other meetings) from the Council Chamber.
The City seeks a Proposer who can demonstrate organizational, functional, and technical capabilities, as well as the experience, expertise, and qualifications necessary to implement and support the latest technology in audio/visual broadcasting systems typically in use within a city’s council chambers.
Given the City’s current project schedule, it is desired that the audio/visual system upgrades will be completely installed and functional, and turned over to City staff on or before April 1, 2022.

Dates

Publication

09/01/2021 11:46 AM MDT

Bid Intent

Not Available

Question Acceptance Deadline

09/30/2021 05:00 PM MDT

Questions are submitted online

Closing Date

10/21/2021 02:00 PM MDT

Prebid Conference

09/27/2021 02:30 PM MDT

Contact Information

Dan Coldiron

dan.colditon@cityofloveland.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Installation Required

- Insurance Required

- Warranty Information Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

09/27/2021 02:30 PM MDT

Location

See Below

Event Note

The City will hold a pre-submittal meeting and existing system walk-through on September 27, 2021 at 2:30 p.m. at City Council Chambers, 500 E. 3rd Street Loveland, Colorado, to allow proposers an opportunity to ask questions prior to the submission of proposals. This meeting is not mandatory. Proposals may be submitted without being represented at the meeting.
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proposals must be received electronically by the Loveland City Clerk’s Office at bids@cityofloveland.org on or before 2:00 p.m. (Mountain Time “MT”) on Thursday, October 21, 2021, at which time they will be recorded, but not publicly opened.
Proposals received after the appointed time and date above will not be considered. The City is
not responsible for delays occasioned by the City’s email server, interruptions in internet
service or other utilities.