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Basic Information

Reference Number

0000286587

Issuing Organization

City of Manitou Springs

Owner Organization

City of Manitou Springs

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 2022-008

Title

Payroll Software

Source ID

PU.AG.USA.2493.C13431651

Details

Location

United States, Colorado, El Paso County

Delivery Point

kpadilla@manitouspringsco.gov

Purchase Type

One Time Only- Delivery Date:May 20th

Piggyback Contract

Description

Due date for proposals. All proposals due by 3:00 p.m.

Kelly Padilla
Human Resource Director
606 Manitou Ave
Manitou Springs, CO 80829
719-685-2627
kpadilla@manitouspringsco.gov

The City of Manitou Springs is seeking services to provide systems that compliment and increase production of timesheets and payroll processing that will integrate with the city’s current financial systems. The firm shall conduct a comparison to the city’s current programs and materials, focusing on the analysis and alignment of the mission and values of the organization.

It is anticipated that the award of the RFP will be made June 20, 2022, after presentations, and the project will begin September 01, 2022. The city desires a draft containing the scope of programing processes and needed equipment, and all other requirements, to be delivered by July 10, 2022, and the final report by August 10, 2022. The city and selected firm will finalize the schedule, including deadlines after all the details of the project implementation and completion are determined.

Dates

Publication

04/15/2022 08:20 AM MDT

Question Acceptance Deadline

05/10/2022 03:00 PM MDT

Questions are submitted online

Closing Date

05/20/2022 03:00 PM MDT

Other

05/10/2022 03:00 PM MDT

Contact Information

Kelly Padilla

719-685-2627

kpadilla@manitouspringsco.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Deadline to present questions

Attendance

Recommended

Event date

05/10/2022 03:00 PM MDT

Location

N/A

Event Note

Questions related to this RFP may be directed to the Human Resource department via email at kpadilla@manitiouspringsco.gov , or call 719-685-2627. The cut-off for questions is May 10, 2022 at 3:00 p.m.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Offerors must submit one (1) original and one (1) flash drive copy of the proposal. Failure to provide the correct number of copies may result in rejection of the offer. Proposals must include all required information. The “original” copy should be clearly marked. Copies of the proposal response will not be returned to the Offeror. All proposal packages submitted in response to this RFP must be signed, sealed, and labeled. Offerors must copy the package sample label below and paste on the outside of the package:

            RFP ENVELOPE LABEL

            RFP Due Date:            May 20, 2022
            RFP Due Time:           3:00 p.m. MST
            Offerors Name:           _________________________________________________
            Offerors Address:       _________________________________________________

            Project Title:                RFP Payroll Software

            Deliver this package to the Human Resource Office

It is mandatory that the RFP package label, as shown above, is used or this exact information is provided on the outside of the sealed proposal package(s). Failure to do so may cause the proposal to be rejected.

Oral, faxed, or emailed proposals are invalid and will not be given consideration. Proposals will not be accepted electronically.

All costs incurred by responding firms associated with the preparation, submission, meeting requests, including but not limited to, costs of transportation, meals, lodging, bonding, or any other related expenses, if applicable, will be the sole responsibility of the respondent and will not under any circumstances be reimbursed by the City.