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Basic Information

Reference Number

0000291951

Issuing Organization

City of Lafayette

Owner Organization

City of Lafayette

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

22PA0600

Title

Municipal Xeriscape Plan & Conversion

Source ID

PU.AG.USA.1464449.C13364301

Details

Location

United States, Colorado, Boulder County

Piggyback Contract

Description

The City of Lafayette desires to convert certain city facility landscape areas from high-water use landscapes to more resilient, water-wise Xeriscapes. It is also the hope that bidders will be able to provide the City with a Master Plan that will enable future phases of converting high-water use landscapes to Xeriscapes. For Phase 1 of the Xeriscape plan, the City wishes to convert at total of (7) City facilities with a total area measurement of 201,063 sq. ft. Design and construction documents expected in this RFP for 2022. Actual construction would take place in 2023 based on approved budget. Phase 1 design and subsequent conversion in 2023 include the following locations (bids may include/recommend Xeriscape design all or less than whole of each area for conversion:

City Hall (11,564 sf)
Fire Station #1 (14,296 sf)
Fire Station #2 (1,826 sf)
Lafayette Public Library (60,772 sf)
Lafayette Police Station (4,916 sf)
Bob Burger Rec Center (51,605 sf)
Indian Peaks Golf Course CLUBHOUSE (56,084 sf)

The overall Master Plan will for the transformation of these landscapes that would plan, phase, and prioritize projects based on the city goals and objectives and future capital funding. A Municipal Master Plan may include the following Phases/Tasks:

1. Existing Conditions, Data Gathering, and Field Reconnaissance
• Field visits to each property.
• Base mapping (using readily available data providing by city; aerial photography, existing site improvement survey, As-builts, etc.)
• Prepare Baseline Data and Analysis on existing landscape typologies / zones.
• Prepare best practices, strategies with consideration related to soils, vegetation, irrigation, materials, installation, maintenance, etc.
• Development of Goals and Objectives with city staff.
2. Deliverables
• Prepare plants list and landscape materials (mulches, edging, accent boulders) for each landscape typology/zone.
• Develop Water Budgets for each landscape typology/zone.
• Irrigation Recommendations.
• Prepare diagrammatic plans for each property based on landscape typologies/zones.
• Prepare estimate of probable construction costs for each property.
• Prepare phasing and prioritization plans.
• Construction administration during installation by awarded contractor in 2023
3. Master Plan Report
• Prepare the final report upon review and approval by City staff. Two reviews prior to submittal of the final report (60%, 90%, and 100% submittals).

Dates

Publication

06/15/2022 01:03 PM MDT

Question Acceptance Deadline

07/08/2022 02:00 PM MDT

Questions are submitted online

Yes

Closing Date

07/13/2022 02:00 PM MDT

Contact Information

Ben Mazal

303-661-1306

ben.mazal@lafayetteco.gov

Dan Finn

303-661-1316

dan.finn@lafayetteco.gov

Buyer Preferences, Guidelines & Requirements

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

All bids for design of Phase 1 and development of Master Plan shall be due on July 8th at 2pm. Bids shall be sent via email to Ben Mazal at ben.mazal@lafayetteco.gov. Field visits during bidding process shall be done without the help from City staff. In other words, visits to each property listed in Phase 1 shall not require the presence of City staff. However, questions about ech property are encouraged and can be directed to Dan Finn at dan.finn@lafayetteco.gov or 303-661-1316. There will not be a pre-bid meeting for this RFP.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.