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Basic Information

Reference Number

0000368625

Issuing Organization

Douglas County Engineering

Owner Organization

Douglas County Engineering

Project Type

ITB - Invitation to Bid (Formal)

Project Number

CI 2025-003

Title

2025 ASPHALT OVERLAY PROJECT

Source ID

PU.AG.USA.2489.C13326876

Details

Location

United States, Colorado, Douglas County

Job Location

DOUGLAS COUNTY, COLORADO

Piggyback Contract

Description

Separate sealed bids for 2025 Asphalt Overlay Project, CI 2025-003 will be received by the Owner, Douglas County Government, Department of Public Works Engineering, Philip S. Miller Building, 100 Third Street, Suite 220, Castle Rock, CO 80104, until Tuesday, December 10, 2024, at 2:00 p.m. This project consists of placement of hot mix asphalt overlays at various locations throughout Douglas County. Bid items include removal of asphalt mat, hot mix asphalt paving, adjustment of manholes and water valve boxes, replacement of pavement markings, and erosion control.

The Contract Documents will be available after 10:00 a.m. on Monday, November 18, 2024, through Rocky Mountain E-Purchasing System Website (www.rockymountainbidsystem.com) or they may be obtained at the above address. Electronic versions of the Plans obtained by any other means than as described above may not be complete or accurate, and it is the Bidder’s responsibility to obtain a complete set of the Project Plans and Specifications. Douglas County will not be held responsible for misinformation received from private plan rooms.

A pre-bid conference will be held at 10:00 a.m. on Wednesday, November 27, 2024, at the Department of Public Works Engineering, Philip S. Miller Building, 100 Third Street, Suite 220, Castle Rock, CO 80104. All questions are due to Project Manager by 5:00 p.m. on Tuesday, December 3, 2024. The Bid Opening will be conducted at 2:00 p.m. on Tuesday, December 10, 2024, at the same address.

The Project includes the following major items and approximate quantities:

Hot Mix Asphalt – 93,377 Tons
Removal of Asphalt Mat (Planning) – 333,617 SY
Aggregate Base Course – 2,337 Tons

Prior to submitting a Bid Proposal, Bidders shall have received prequalification status (active status) with the Colorado Department of Transportation to bid on individual projects of the size and kind of work as set forth herein.
Any questions on the bidding process shall be directed to Keith Burke, Project Manager at 303.660.7490.

Plan holder information, can be found on the Rocky Mountain E-Purchasing System Website.

NEWS-PRESS
First Publication: November 14, 2024
Second Publication: November 14, 2024
Account Number: 2734

Dates

Publication

11/18/2024 10:00 AM MST

Question Acceptance Deadline

12/03/2024 05:00 PM MST

Questions are submitted online

Yes

Closing Date

12/10/2024 02:00 PM MST

Prebid Conference

11/27/2024 10:00 AM MST

Contact Information

Joanna Miller

3036607490

jemiller@douglas.co.us

Keith Burke

3036607490

kburke@douglas.co.us

Required Acknowledgement

BIDDER ACKNOWLEDGEMENT

THE COMPLETED SAMPLE BID SCHEDULE IS TO BE INCLUDED IN THE COMPLETE BID PACKAGE WITH ITEMIZED PRICING. BID AMOUNTS ARE TO ALSO BE ENTERED USING THE ELECTRONIC ITEM-BASED PRICING ENTERED THROUGH THE ROCKY MOUNTAIN E-BID SYSTEM. IN THE EVENT THERE ARE INCONSISTENCIES IN PRICING BETWEEN THIS SAMPLE BID SCHEDULE AND THE PRICING ENTERED ON THE ELECTRONIC BID THE ELECTRONIC BID SCHEDULE SHALL GOVERN. FINAL CONTRACT PRICING WILL BE BASED ON THE PRICING ENTERED AND SUBMITTED THROUGH THE ELECTRONIC BIDDING PROCESS.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bidder Prequalification/Preregistration Required

- Bid Deposit Required

- Insurance Required

- Warranty Information Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Payment Bond

100 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

11/27/2024 10:00 AM MST

Location

Phillip S. Miller Building, 100 Third Street, 2nd Floor, Castle Rock, CO 80104

Event Note

Pre-Bid Conference – Bidders are strongly encouraged to attend the Pre-Bid Conference scheduled for 10:00 A.M. on: WEDNESDAY, NOVEMBER 27, 2024. The purpose of the Pre-Bid Conference is to allow Bidders an opportunity to ask questions and seek clarification on any issues they may have concerning the Project.

Pre-Bid Conference Agenda and Minutes will not be considered part of the Contract Documents.
The Pre-Bid Conference will be held at:

Douglas County Government
Department of Public Works
Philip S. Miller Building
100 Third Street, Suite 220
Castle Rock, CO 80104

And via Microsoft Teams.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

BID DOCUMENTS
FOR CONSTRUCTION OF
2025 ASPHALT OVERLAY PROJECT
Douglas County Project NUMBER CI 2025-003
SEALED BID REQUIREMENTS

NOTE: Bid Documents, including the Bid Proposal, the Bid Guaranty, the Project Addenda, the Statement of Bidder's Qualifications and the Non-Collusion Affidavit shall be submitted electronically at the Rocky Mountain E-Purchasing System website (www.bidnetdirect.com//douglas-county-engineering). Required Attachment Submittals shall be clearly labeled with the words:

2025 ASPHALT OVERLAY PROJECT
DOUGLAS COUNTYPROJECT NUMBER CI 2025-003

DOUGLAS COUNTY, COLORADO
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION

If the BID BOND submitted is determined to be non-conforming after the Bid has been read, then that Bid will be determined to be non-conforming and will be rejected.