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Basic Information

Reference Number

0000372095

Issuing Organization

Douglas County Government

Owner Organization

Douglas County Government

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

#005-25

Title

Inmate Communication Services

Source ID

PU.AG.USA.1469.C2678601

Details

Location

United States, Colorado, Douglas County

Delivery Point

Castle Rock, Colorado 80109

Purchase Type

Term: 04/01/2025 12:00 AM MDT - 03/31/2030 11:59 PM MDT
Option: with one (1) one-year extension option

Piggyback Contract

Description

Douglas County, on behalf of the Douglas County Sheriff’s Office, hereinafter referred to as the County, respectfully requests proposals from responsible and qualified vendors with the ability to provide a comprehensive inmate communication solution.

Dates

Publication

01/06/2025 05:19 PM MST

Question Acceptance Deadline

01/21/2025 05:00 PM MST

Questions are submitted online

Yes

Closing Date

01/31/2025 04:00 PM MST

Onsite Visit

01/15/2025 08:00 AM MST

Contact Information

Carolyn Riggs

303-660-7434

criggs@douglas.co.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- FOB Destination

- Installation Required

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

- Security Badges

- Training Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

01/15/2025 08:00 AM MST

Location

Robert A. Christensen Justice Center, 4000 Justice Way, Castle Rock, Colorado 80109

Event Note

ON WEDNESDAY, JANUARY 15, 2025 @ 8:00AM, THERE WILL BE A MANDATORY SITE VISIT RELATED TO THIS PROJECT. THE MANDATORY SITE VISIT WILL ALLOW ALL INTERESTED PARTIES THE OPPORTUNITY TO VIEW THE LOCATIONS AND DISCUSS THE PROJECT DETAILS. THE MANDATORY SITE VISIT WILL BE HELD AT THE ROBERT A. CHRISTENSEN JUSTICE CENTER, 4000 JUSTICE WAY, CASTLE ROCK, COLORADO 80109. EACH PERSON MUST CLEAR SECURITY BEFORE ENTERING THE LOBBY; THE MANDATORY SITE VISIT WILL BEGIN PROMPTLY AT 8:00AM. PLEASE CALL 720-474-6302 FOR DIRECTIONS, IF NEEDED. ONLY THOSE ATTENDING THE MANDATORY SITE VISIT WILL BE ALLOWED TO SUBMIT A PROPOSAL RESPONSE ON THIS PROJECT.

The Douglas County Sheriff’s Office reserves the right to change the schedule of events, as it deems necessary. In the event of a major date change, revised information will be posted on the Rocky Mountain E-Purchasing System.

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Proposals shall be received ELECTRONICALLY ONLY through the Rocky Mountain E-Purchasing/BidNet System website at (www.bidnetdirect.com/colorado/douglas-county-government). All responses should consist of one (1) PDF document with the company name as the first word in the document name. It is the sole responsibility of the respondent to ensure that their response is received on time. Proposals will not be considered which are received after the time stated.

Douglas County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System only. Copies of solicitations obtained from other sources are not considered official copies and the County cannot attest to their accuracy. All BidNet website/system questions must be addressed with BidNet Vendor Support at 800-835-4603, option 2.

Douglas County Government reserves the right to reject any or all proposals, to waive formalities, informalities, or irregularities contained in a said proposal and furthermore, to award a contract for items herein, either in whole or in part, if it is deemed to be in the best interest of the County to do so. Additionally, we reserve the right to negotiate optional items and/or services with the successful respondent.