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Basic Information

Reference Number

0000365359

Issuing Organization

Energy Outreach Colorado

Owner Organization

Energy Outreach Colorado Efficency

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

FY25-ALA

Title

Weatherization Assistance Program Alamosa Plaza Apartments

Source ID

PU.AG.USA.2464130.C18413551

Details

Location

United States, Colorado, Alamosa County

Delivery Point

2069 Mullins Avenue, Alamosa, Colorado

Piggyback Contract

Description

OVERVIEW

Energy Outreach Colorado Efficiency, LLC (EOCE) is a non-profit organization that operates and administers the Colorado Energy Office (CEO) statewide Multi-Family Weatherization Assistance Program on behalf of the U.S. Department of Energy’s (DOE) Weatherization Assistance Program (WAP). WAP reduces energy costs for low-income households by increasing the energy efficiency of their homes, while ensuring their health and safety. WAP prioritizes services to the elderly, people with disabilities, households with a high energy burden, and families with children. Typical weatherization services may include installing insulation; tuning and replacing heating and cooling systems; mitigating air infiltration; and reducing electric base load consumption. Energy-related health and safety issues are also addressed through WAP.

PURPOSE OF THIS REQUEST FOR PROPOSAL

EOCE is soliciting for energy efficiency construction services proposals for Multi-Family Weatherization Assistance Program.

EOCE has conducted an energy audit and has identified energy efficiency measures using a DOE approved energy modeling software. EOCE is seeking bid proposals from Vendors who can agree to the terms of the weatherization enhancements and will perform the work specified in this public solicitation document. Accordingly, EOCE, the property owner and the selected Vendor will enter into a contract to address the rights, obligations, and requirements necessary for Vendors to receive funding to perform the specified weatherization enhancements.

MAJOR OBJECTIVES OF REQUEST FOR THIS PROPOSAL

The major objectives of this solicitation are to:

Identify Vendors that will provide energy efficiency measures for EOCE’s Multi-Family Weatherization Assistance Program.
To ensure that all materials and/or services meet the standards and requirements of EOCE, DOE, and CEO.
To ensure that all materials and/or services are provided in the timeframe established by Vendors and submitted with this proposal as described in this RFP.
To obtain a cost effective, line-item proposal for the requested services (Attachment A).
To obtain Vendors’ references for similar work performed in Colorado.

MANAGEMENT AND INQUIRIES

In no case shall oral communications take precedence over written communications; only written communications shall be binding on this RFP. During the procurement process, all inquiries concerning this RFP shall be submitted in writing to both:

Project Manager:
Julie Stoyanova
zstoyanova@energyoutreach.org
Program Manager:
EJ Jaenicke
cc: ejaenicke@energyoutreach.org

SUBJECT: “Alamosa Apartments RFP”

Dates

Publication

10/09/2024 01:31 PM MDT

Questions are submitted online

Closing Date

11/15/2024 05:00 PM MST

Onsite Visit

10/22/2024 09:00 AM MDT

Contact Information

EJ Jaenicke

303-226-7070

ejaenicke@energyoutreach.org

Buyer Preferences, Guidelines & Requirements

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

10/22/2024 09:00 AM MDT

Location

Alamosa Plaza Apartments, 2069 Mullins Ave, Alamosa, CO 81101

Event Note

Bidders for all trades must attend a BID WALK with EOCE and Property Staff:

Alamosa Plaza Apartments: 2069 Mullins Avenue, Alamosa, Colorado
Tuesday, October 22, 2024, at 9:00 AM – ALL TRADES

This meeting is MANDATORY for all Vendors planning to submit a proposal to EOCE. At least one staff member must be present and must legibly sign the attendance log to record their company contact information. This contact information will be used to distribute answers to all submitted email questions by Vendors. All submitted email questions will be reviewed, answered, and distributed to all Vendors that attended the Bid Walk. Only Vendors that attend the bidders meeting will be considered for contract. If you are interested in submitting a bid and cannot attend the Bid Walk reach out to the Program Manager as soon as possible. Acceptance of Bids, submitted by those not in attendance, will be accepted on a case by case basis and is up to the discretion of the Program and Project Managers.

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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Bidders:
All companies submitting proposals must furnish labor, material, tools, and equipment necessary to perform the task and do all else, reasonably implied as necessary for the prompt and satisfactory completion of this contract. All companies submitting proposals must include all presumed taxes and duties however designated, including all sales, use, rental, receipt, value added, personal property, and other taxes that may be levied or assessed in connection with the Vendor’s possession, receipt, or use of the specified energy efficiency construction materials and/or services.

PROPOSAL SUBMISSION

Submission of a signed proposal is acknowledgment and acceptance of all terms and conditions of this solicitation. EOCE reserves the right to reject all proposals including, but not limited to, proposals containing misleading and/or inaccurate information at any stage in the procurement process. It is the sole responsibility of prospective Vendors to take notice of the date and time that proposals are due, and to ensure their submittals are received prior to the due date and time. Late submissions will not be accepted. Proposals (bid forms) will not be accepted in person, by courier service, US Mail, or facsimile. Items too large to email, such as plans, binders, etc., may be delivered to EOCE in person or mailed to EOCE; however, proposals (bid forms) shall be emailed only. Proposals must be emailed to:

Julie Stoyanova - zstoyanova@energyoutreach.org and EJ Jaenicke - ejaenicke@energyoutreach.org
SUBJECT: Request for Proposals: Alamosa Plaza Apartments
Proposals Due Date/Time: Friday, November 15,2024 by 5:00 PM MT

All trade documents, Energy Audit, measure requirements, etc. may be obtained by emailing ejaenicke@energyoutreach.org.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.