The purpose of this Request for Proposal (RFP) is to invite prospective vendors to submit a proposal to provide unarmed private event security and assistance in implementing an event security and safety plan to include parking, bag searches, alcohol perimeter, stage security, limiting access for certain areas, assist with crowd control, and provide general site security for special events and special programs for The Town of Castle Rock.
Verbal communication shall not be effective unless formally confirmed in writing by the specified procurement official in charge of managing this RFP process. In no case shall verbal communication govern over written communication.
Vendors’ inquiries, questions, and requests for clarification related to this RFP are to be directed in writing to:
The Town of Castle Rock
Parks and Recreation
Attn: Special Events
1375 Plum Creek Parkway
Castle Rock, Colorado 80109
Or by email to:
E-mail: specialevents@crgov.com
Applicable terms and conditions herein shall govern communications and inquiries between The Town of Castle Rock and vendors as they relate to this RFP.
Inquiries for clarifications and information that will not require addenda may be submitted via email only to the parties named above at any time.
Formal Communications shall include, but are not limited to:
- Questions concerning this RFP: Questions must be submitted in writing and be received prior to March 13, 2020 at 5:00pm, MST.
- Errors and omissions in this RFP and enhancements: Vendors shall bring to The Town of Castle Rock any discrepancies, errors, or omissions that may exist within this RFP. With respect to this RFP, vendors shall recommend to The Town of Castle Rock any enhancements that might be in the best interests of The Town of Castle Rock. These recommendations must be submitted in writing and be received prior to March 13, 2020 at 5:00pm local time.
- Inquiries about technical interpretations must be submitted in writing and be received prior to March 13, 2020 at 5:00pm local time.
- Inquiries for clarifications/information that will not require addenda may be submitted via email to the parties named above at any time during this process and any questions or clarifications can be made public.
- Verbal and/or written presentations and pre-award negotiations under this RFP.
- Addenda to this RFP.
Addenda: The Town of Castle Rock will make a good-faith effort to provide a written response to each question or request for clarification that requires addenda by march 17, 2020 at 5:00pm local time.
All addenda will be posted to the Colorado Bidnet Direct website only.
http://bidnetdirect.com
The Town of Castle Rock will not respond to any questions/requests for clarification that require addenda, if received by The Town of Castle Rock after March 20, 2020 at 5:00pm local time.
