B2100094 - 1400 Facility Cabling

Weld County is requesting the cabling of the Weld County 1400 Facility and the demolition of legacy cabling.   The project includes a total of 83 category 6 cables from a single data closets to specific locations on the same floor of the single-story building.  All associated patch panels and pathways are to be verified and provided by the contractor.  No 19’ rack is required in this bid as existing racks will be utilized.  No vertical cable management for the rack is required.  The patch panels and all other data closet equipment as specified is required.  Specific details will be provided during the mandatory walk-through.   The project is considered an all-inclusive cabling turnkey solution.  Building electrical diagrams will not be provided as part of this initial solicitation but will be provided at a later time.   The final solution will be a one to one design with a switch placed under the newly installed patch panels.
Contractor is to relocate up to 96 existing Category 6 cables and terminate them in new patch panels.   These 96 existing cables will not be demolished as port of the cable demo described below.  These cables service existing clients and are category 6 cables.  The relocation of these cables I the data closet into new patch panels is required to occur outside of normal working hours.  After 6PM or on weekends upon scheduling approval.   All relocated cables must be renumbers and relabeled on both sides, in the data closet and at the end point location.   Patch panel must be supplied for the existing 96 relocated cables and the 83 new cables.  All empty modular jacks must be supplied and populated I the patch panels for later use.
Contractor is to demo all existing legacy cabling.  The cable count to be demolished is estimated at 500 cables.  The demo includes removing unused patch panels, replacing all faceplates, and leaving the facility in the same condition prior to the demo.   Blanks (blank faceplates) must be provided and installed in all located that cabling and jacks are removed throughout the facility.   A total of 12 patch panels will be demos in the request and will be removed from the rack.
Contractors are to furnish all labor, equipment, supplies, and material as necessary for the copper, data closet and all other components of the installation project.  The project is to include the installation of specified cabling per the identified materials in the specification sheet.  The installation will use industry standards in addition to requirements listed in this bid.  Access into county facilities will be granted via escort and facility sign in will be required.  All cabling test results, and as-built engineering documents are to be provided in both physical hard copy and electronically 30 days from project completion.  There shall be a warranty for all materials and labor for a period of not less than one full year after the work has been accepted by the County. This in no way limits or reduces the warranty offered by any manufacturer of material or equipment used in maintenance or repairs.  Full completion of the project needs to be no later than July 15, 2021.
Mandatory Pre-bid Walkthrough

A mandatory pre-bid walkthrough will be conducted on the date specified and commence at the Weld County 1400 Facility on 11th Ave in Greeley, CO.  The purpose of this conference is to allow firms which may submit a bid an opportunity to present questions and obtain clarification relative to any facet of this bid.  Contractors must sign in and be in attendance during the entire mandatory pre-bid walkthrough to submit a bid.   Appropriate identification is required. 

Instructions and Understanding:
 

1. Attendance at the mandatory walk through is required.  Offers submitted by contractors not in attendance will be disqualified.
2. All technical questions must be submitted via e-mail to IT-Bids@weldgov.com by the deadline specified.  Responses to all questions will be provided to all contractors that signed in during the mandatory walk through. 
3. Bid submittal must include detailed pricing as specified in the pricing section.  Offers submitted that do not meet these requirements will be disqualified.
4. E-Mail bid submission must contain the following statement on the email: “I hereby waive my right to a sealed bid”.  Offers submitted that do not meet these requirements will be disqualified.
5. All bids, either electronic e-mail, hand delivered, or mailed must be received by the bid opening date and time specified.  Offers submitted that do not meet this requirement will be disqualified.
6.  All bid submissions as of the bid opening date and time are final.   Modifications will not be allowed after the bid opening date and time specified.   Confirm accuracy of materials and pricing prior to bid submittal.
7. Modifications to bids already submitted will be permitted if received prior to the bid opening date and time specified.
8. If requested, Contractors shall be required to submit satisfactory evidence that they have a practical knowledge of the particular service requested and that they have the necessary financial resources to complete the proposed service called for as described in the Scope of Work.
9. The contractor shall meet all required certifications as detailed in the contractor requirements section of the bid.  Offers submitted that do not meet these requirements will be disqualified.
10. Contractors shall familiarize themselves with all ordinances and statutes pertaining to the subject matter of the bid and examine and determine for themselves the location and nature of the proposed work, and the amount and character of the labor and materials required therefor, and the difficulties which may be encountered in performing the tasks identified in the Scope of Work.

1. Failure on the part of any contractor to carry out a previous contract satisfactorily or its lack of experience or equipment necessary for the satisfactory completion of the project may be deemed sufficient cause for disqualification.
2. The contractor’s failure to perform work or rejected work shall result in the contractor re-executing or replacing the work in question.  All removal and replacement work shall be done at the contractor's expense. If the contractor does not take action to remove such rejected work within three days after receipt of written notice, the owner may remove such work and store the materials at the expense of the contractor.
3. The contract may be terminated by Weld County in accordance with this clause, in whole or in part, in writing, whenever the County shall determine that the contractor has failed to meet performance requirements of the contract.  In the event of a determination of default, Weld County reserves the right to award any remaining portion of the agreement to the next lowest and most responsive bidder.

• CommScope 7504 Cat 6 Blue Cable
• All terminations must be tested to 250 MHZ and test sheets must be bound and given to technical services for future reference.
• All test documentation shall be delivered in hard and soft copy.   Test documentation will include build out floor plan and cable test results.
• All testing must be done with company owned equipment and Corning certified for fiber.
• Copper cable locations and other requirements will be handed out at the mandatory pre-bid meeting.
• All cable runs will be home run from the distribution frame to each work area.
• Bridge taps and splices are not permitted as part of the horizontal cabling.
• Grounded cabling is not required .90 Meter maximum horizontal cable length.
• Provide neat cable management in the computer room.
• Commscope High Density Modular Patch Panels P/N 1375292 (2U-48) will be utilized for Data Closet Terminations
• Commscope SL110 Series Modular Jack to be utilize in conjunction with the Patch Panel for Data Closet Termination.    All patch panel Jacks must be left populated even if a cable is not terminated.  All ports in all installed patch panels must have a modular jack installed.
• All patch panels and cables must be labelled.
• All cables must be pulled to their final location.  If conduits or cut outs are not supplied, or furniture mounting is required, the completion of the cable pull must be completed as requested.
• Provide support for cabling throughout the facility via J-hooks/Arlington loops or other similar means.
• Assure a ANNSI code and other code requirements are met.
• Assure all pathways are properly sleeved.
• Pathways and/core drills may be required and should be included as part of the requirements of the project.

• Provide appropriate and required equipment for cable bend radius when water falling into the rack.
• Provide fire caulking in all required locations.
• Provide appropriate support.

• The contractor company (not just the individual doing the work) must be Uniprise Certified Installer in the state of Colorado.
• At least one technician working on this project shall be BICSI (Building Industry Consulting Service International) certified.
• Performance bond is required.
• Have a 20-year labor, materials, and application assurance warranty.
• Contractor must comply with Corning’s 25-year labor, materials, and application assurance warranty.    The contractor bonds are not associated with this 25-year Corning warranty.
• The contractor company is required to be within 2-hour travel distance from 1401 N. 17th Ave, Greeley, CO 80631
• All staff or agents of the contractor must be full time employees.   Contractors utilizing independent contractors, temporary employment or sub-contracting the work will not be permitted.
• Project must have a full-time employee of the award company to perform project management duties.
• The Contractor must have an office within 90 miles of Greeley, Colorado.

• All work shall be done in a workman like fashion of the highest standards in the telecommunications industry.
• Corning Cable Systems SRP’s (Standard Recommended Procedures) must be followed to ensure that materials are installed in a neat and secure manner.
• Workers must clean any debris and trash at the close of each workday.
• Vendor will replace or repair all materials, furnishing, and coverings that may become damage as a result of activities.
• Any parts, components, subassemblies, or materials not specified, but necessary for a complete and functioning system must be furnished as part of the finished product.  No additional allowances will be made for items omitted from the specifications.
• All personnel working on site shall be visibly identifiable at all times as a representative of the vendor by clothing and photographed identification badges.

• Projects Specifications including building footage and a cabling and data closet visual walkthrough will be reviewed at the mandatory pre-bid.   The Contractor is required and responsible for all measurements of all cables and other materials.   The walk-through will provide guidelines.
• All installation activities to include cabling can be completed during normal business hours.  Normal business hours are Monday through Friday from 7 AM until 5:00 PM.

• Part number UNJ 600 GY

• Part number M10L-262
• Part number M12L-262
• Part number M14L-262
• Cubicle Furniture Faceplates
• Blank Faceplates
• Security hardware (IE; Screws, etc)

• Commscope High Density Modular Patch Panels P/N 1375292 (2U-48) will be utilized for Data Closet Terminations
• Commscope SL110 Series Modular Jack to be utilize in conjunction with the Patch Panel for Data Closet Termination.
• P/N 1375292 (2U-48)

• 192 (1) foot UNC6-GR-1F (Green)
• 96 (5) foot UNC6-GR-5F (Green)
• 96 (3) foot UNC6-GR-3F (Green)

• Cables to be labeled on both ends per the specified Weld County standard.  This will be provided after the bid award.

• 3 Leviton 49253 –LPM SAN 120 1U cable managers black 5 ring metal