B2000150 - Weld County DHS Building B Cabling

Weld County is requesting the cabling of the Weld County DHS Building B facility.   The project includes a total of 225 category 6 cables from a single data closet to specific locations in a 2-story building.  This project will be a 9-month 5 phase project with each phase including the pull out and demolition of the old cable followed by the pulling and termination of new cabling post area remodel.  Dates with limited flexibility are identified for each of the actions for the 5 phases.  Dates may remain fluid with long range estimated dates as follows.  No change orders will be accepted if dates change.
Phase 1
Pull back and Demo existing cabling – September 3 through 9.
Pull and terminate new cabling - September 3 through 9.
 
Phase 2
Pull back and Demo existing cabling - September 25 through 28.
Pull and terminate new cabling - October 29 through November 4.
 
Phase 3
Pull back and Demo existing cabling - November 13 through 16
Pull and terminate new cabling - December 30 through January 5.
 
Phase 4
Pull back and Demo existing cabling - January 11 through 12
Pull and terminate new cabling - March 1 through 4.
 
Phase 5 (Final)
Pull back and Demo existing cabling - March 12 through 15
Pull and terminate new cabling - May 3 through May 7

A single 19’ rack will be added to the data closet for the new patch panels.  The 19’ rack, patch panels, ladder rack and all other data closet equipment as specified is required.  Specific details will be provided during the mandatory walk-through.   The project is considered an all-inclusive cabling turnkey solution.  Building electrical diagrams will not be provided as part of this initial solicitation but will be provided during the walk through.   New cabling will be installed in the new 19’ rack with old cabling being demolished in the existing 19’ rack throughout the entirety of the project.    The total number of cables to be removed over the 5 phases is 470.    As the completion of the final phase, the existing patch panels are to be demolished.    Please note more cables will be removed than installed.

Contractors are to furnish all labor, equipment, supplies, and material as necessary for the copper, data closet and all other components of the installation project.  The project is to include the installation of specified cabling per the identified materials in the specification sheet.  The installation will use industry standards in addition to requirements listed in this bid.  Access into county facilities will be granted via escort and facility sign in will be required.  All cabling test results and as-built engineering documents are to be provided in both physical hard copy and electronically 30 days from project completion.  There shall be a warranty for all materials and labor for a period of not less than one full year after the work has been accepted by the County. This in no way limits or reduces the warranty offered by any manufacturer of material or equipment used in maintenance or repairs.
Mandatory Pre-bid Walkthrough

A mandatory pre-bid walkthrough will be conducted on the date specified and commence at the Weld County DHS Building B facility located at 315 N. 11th Ave, Greeley, CO 80631.  The purpose of this conference is to allow firms which may submit a bid an opportunity to present questions and obtain clarification relative to any facet of this bid.  Contractors must sign in and be in attendance during the entire mandatory pre-bid walkthrough to submit a bid.   Appropriate identification is required. 

Instructions and Understanding:
 

1. Attendance at the mandatory walk through is required.  Offers submitted by contractors not in attendance will be disqualified.
2. All technical questions must be submitted via e-mail to IT-Telecom@weldgov.com by the deadline specified.  Responses to all questions will be provided to all contractors that signed in during the mandatory walk through. 
3. Bid submittal must include detailed pricing as specified in the pricing section.  Offers submitted that do not meet these requirements will be disqualified.
4. E-Mail bid submission must contain the following statement on the email: “I hereby waive my right to a sealed bid”.  Offers submitted that do not meet these requirements will be disqualified.
5. All bids, either electronic e-mail, hand delivered, or mailed must be received by the bid opening date and time specified.  Offers submitted that do not meet this requirement will be disqualified.
6.  All bid submissions as of the bid opening date and time are final.   Modifications will not be allowed after the bid opening date and time specified.   Confirm accuracy of materials and pricing prior to bid submittal.
7. Modifications to bids already submitted will be permitted if received prior to the bid opening date and time specified.
8. If requested, Contractors shall be required to submit satisfactory evidence that they have a practical knowledge of the particular service requested and that they have the necessary financial resources to complete the proposed service called for as described in the Scope of Work.
9. The contractor shall meet all required certifications as detailed in the contractor requirements section of the bid.  Offers submitted that do not meet these requirements will be disqualified.
10. Contractors shall familiarize themselves with all ordinances and statutes pertaining to the subject matter of the bid and examine and determine for themselves the location and nature of the proposed work, and the amount and character of the labor and materials required therefor, and the difficulties which may be encountered in performing the tasks identified in the Scope of Work.

1. Failure on the part of any contractor to carry out a previous contract satisfactorily or its lack of experience or equipment necessary for the satisfactory completion of the project may be deemed sufficient cause for disqualification.
2. The contractor’s failure to perform work or rejected work shall result in the contractor re-executing or replacing the work in question.  All removal and replacement work shall be done at the contractor's expense. If the contractor does not take action to remove such rejected work within three days after receipt of written notice, the owner may remove such work and store the materials at the expense of the contractor.
3. The contract may be terminated by Weld County in accordance with this clause, in whole or in part, in writing, whenever the County shall determine that the contractor has failed to meet performance requirements of the contract.  In the event of a determination of default, Weld County reserves the right to award any remaining portion of the agreement to the next lowest and most responsive bidder.

• CommScope 7504 Cat 6 Blue Cable
• All terminations must be tested to 250 MHZ and test sheets must be bound and given to technical services for future reference.
• All test documentation shall be delivered in hard and soft copy.   Test documentation will include build out floor plan and cable test results.
• All testing must be done with company owned equipment and Corning certified for fiber.
• Copper cable counts, locations and other requirements will be handed out at the mandatory pre-bid meeting.
• All cable runs will be home run from the distribution frame to each work area.
• Bridge taps and splices are not permitted as part of the horizontal cabling.
• Grounded cabling is not required .90 Meter maximum horizontal cable length.
• Provide neat cable management in the computer room.
• Commscope High Density Modular Patch Panels P/N 1375292 (2U-48) will be utilized for Data Closet Terminations
• Commscope SL110 Series Modular Jack to be utilize in conjunction with the Patch Panel for Data Closet Termination.

• The contractor company (not just the individual doing the work) must be Uniprise Certified Installer in the state of Colorado.
• At least one technician working on this project shall be BICSI (Building Industry Consulting Service International) certified.
• Performance bond is required.
• Have a 20-year labor, materials, and application assurance warranty.
• The contractor company is required to be within 2-hour travel distance from 1401 N. 17th Ave, Greeley, CO 80631

• All work shall be done in a workman like fashion of the highest standards in the telecommunications industry.
• Corning Cable Systems SRP’s (Standard Recommended Procedures) must be followed to ensure that materials are installed in a neat and secure manner.
• Workers must clean any debris and trash at the close of each workday.
• Vendor will replace or repair all materials, furnishing, and coverings that may become damage as a result of activities.
• Any parts, components, subassemblies, or materials not specified, but necessary for a complete and functioning system must be furnished as part of the finished product.  No additional allowances will be made for items omitted from the specifications.
• All personnel working on site shall be visibly identifiable at all times as a representative of the vendor by clothing and photographed identification badges.

• Projects Specifications including building footage and a cabling and data closet visual walkthrough will be reviewed at the mandatory pre-bid.
• All installation activities to include cabling can be completed during normal business hours.  Normal business hours are Monday through Friday from 7 AM until 5:30 PM.

• Part number UNJ 600 GY

• Part number M10L-262
• Part number M12L-262
• Part number M14L-262
• Cubicle Furniture Faceplates
• Blank Faceplates
• Security hardware (IE; Screws, etc)

• Commscope High Density Modular Patch Panels P/N 1375292 (2U-48) will be utilized for Data Closet Terminations
• Commscope SL110 Series Modular Jack to be utilize in conjunction with the Patch Panel for Data Closet Termination.
• P/N 1375292 (2U-48)

• 225 (1) foot UNC6-GR-1F (Green)
• 50 (1) foot UNC6-GR-1F (Black)
• 50 (1) foot UNC6-GR-1F (White)
• 25 (3) foot UNC6-GR-3F (Black)
• 25 (3) foot UNC6-GR-3F (White)
• 225 (7) foot UNC6-GR-7F (Green)

• Cables to be labeled on both ends per the specified Weld County standard.  This will be provided after the bid award.