Summary of Specifications:
FOR BENEFIT CONSULTANT SERVICES TO PROVIDE ASSISTANCE IN DETERMINING THE CITY’S EMPLOYEE BENEFITS PROGRAM. Request for Proposals (RFP) No. 49-09/10 Scope of Services The City of Miami Beach, Florida (hereinafter referred to as "the City") has a need to establish a contract with a Benefit Consulting Services Firm to assist the City in determining its Employee Benefits Program, including its self-funded medical and dental plans. The awarded contract will be for a term of two (2) years with three (3) one (1) year renewal options at the City's discretion. Sealed Proposals will be received until 3:00 PM on August 13, 2010 at the following address: City of Miami Beach, City Hall; Procurement Division - Third Floor; 1700 Convention Center Drive; Miami Beach, Florida 33139 ANY PROPOSAL RECEIVED AFTER 3:00 PM ON AUGUST 13, 2010 WILL BE RETURNED TO THE PROPOSER UNOPENED. THE RESPONSIBILITY FOR SUBMITTING PROPOSALS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILTY OF THE PROPOSER. The City will not be responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. A Pre-Proposal Submission Meeting is scheduled for July 29, 2010 at 11:00 a.m. at the following address: City of Miami Beach, City Hall – Fourth Floor; 1700 Convention Center Drive; City Manager’s Large Conference Room; Miami Beach, Florida 33139 Attendance (in person or via telephone) to this Pre-Proposal Submission Meeting is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# (note that number is followed by the pound (#) key). Proposers who are interested in participating via telephone, please send an e-mail to Olga Serrano at: Holgaserrano@miamibeachfl.govH expressing your intent to participate via telephone at least one business day in advance of the meeting. The City of Miami Beach is using BidSync, a central notification system which provides bid notification services to interested vendors. BidSync allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: Hwww.bidsync.comH. If you do not have Internet access, please call the BidSync’s vendor support group at 801-765-9245. The City of Miami Beach also utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: Hwww.govbids.com/scripts/southflorida/public/home1.aspH If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214. The City of Miami Beach reserves the right to accept any proposal deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal. The City of Miami Beach may also reject any and all proposals. YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSALS IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: Hhttp://web.miamibeachfl.gov/procurement/scroll.aspx?id 23510 • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS - ORDINANCE NO. 2005-3494 Sincerely, Gus Lopez, CPPO Procurement Director
