Summary of Specifications:
Invitation to Bid No. 21-09/10
Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. by October 7, 2010.
At time, date, and place above, bids will be publicly opened. Any bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, for the Lease or Purchase of Police Motorcycles as specified herein, from a source(s) that will give prompt and efficient service.
Scope of Work: The City of Miami Beach intends to either Lease or Purchase approximately seventeen (17) current model (2011) Police Type Two-Wheel Motorcycles. No previously titled motorcycles (demonstrators, etc.) will be accepted. All motorcycles shall be delivered with all new parts and components. The quantities shown are estimated as year one’s requirement. The City reserves the right to increase or decrease the total quantities. The specifications are written around a 2011 Harley Davidson FLHP Road King Police Motorcycle.
REFERENCES: Each bid must be accompanied by a minimum of five (5) separate references in which three (3) or more are State or local governmental agencies that have five (5) motorcycles or more (purchased or leased) in their fleet. Reference shall include the name of the company, a contact person, contact person’s E-MAIL ADDRESS, the telephone number and facsimile number. A Pre-bid conference will be held on September 21, 2010 at 11:00 a.m. in the City Manager’s Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America)
(2) Enter the MEETING NUMBER: 8982915# (note that number is followed by the pound (#) key).
The City of Miami Beach also utilizes BidNet as a central bid notification system created exclusively for state and local agencies located in South Florida. Created in conjunction with BidNet, this South Florida Purchasing system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.govbids.com/scripts/southflorida/public/home1.asp. If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214.
The City of Miami Beach is using BidSync, a central bid notification system which provides bid notification services to interested vendors. BidSync allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.bidsync.com
If you do not have Internet access, please call BidSync’s vendor support group at 800-990-9339 or 801-765-9245.
Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (786) 394-4235. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510
• CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879 • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234 • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS - ORDINANCE NO. 2005-3494 • LIVING WAGE ORDINANCE NO. 2001-3301 (only applicable if Routine Maintenance services such as repairs are included and total bid cost exceeds City expenditures of $100,000).
Sincerely,
Gus Lopez, CPPO Procurement Director
