Summary of Specifications:
Request for Proposals (RFP) No. 29-08/09, For a Concession Agreement for the Management and Operation of a Concession Facility within the Structure Commonly Referred to as the “Pavilion Building,” Located in South Pointe Park
It is the City’s intent to enter into a concession agreement, by means of this RFP process, to grant to the successful proposer the right during the term of the concession agreement to manage and operate the concession facility within the structure commonly referred to as the “Pavilion Building”, located in South Pointe Park (hereinafter referred to as the “Concession Area”).
At the February 17, 2009, meeting of the Neighborhoods/Community Affairs Committee, the Committee unanimously voted to recommend that the concession within the South Pointe Park Pavilion be provided for by a Request for Proposals.
As tourism is vital to the community’s economic well-being and the availability of accessible restrooms and concession facilities is vital to tourism, the Administration initiated the design of concession and restroom facilities. During the November 19, 2004, City Commission meeting, the Mayor and City Commission adopted Resolution No. 2004-25741 approving the construction of a community room, public restrooms and concession facilities located in South Pointe Park. The construction of the park is complete and will open to the public at the end of March 2009.
The Pavilion includes a Community Room, as well as the rooftop deck, which will be available to the public to rent and will not be part of the concession agreement.
Any agreement entered into by the City will be for an initial term of two (2) years, with an option to renew for three (3) additional one (1) year terms, with said renewal terms being at the City’s sole option and discretion.
Sealed Proposals will be received until 3:00 p.m. on April 27, 2009, at the following address:
City of Miami Beach City Hall Procurement Division - Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139
Any Proposal received after 3:00 p.m. on April 27, 2009, will be returned to the Proposer unopened. The responsibility for submitting Proposals before the stated time and date is solely the responsibility of the Proposer.
The City will not be responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence.
A Pre-Proposal Submission Meeting is scheduled for April 13, 2009, at 10 a.m. at the following address:
South Pointe Pavilion Building 1 Washington Avenue Miami Beach, Florida 33139
Attendance (in person or via telephone) to this Pre-Proposal Submission Meeting is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the pre-Proposal submission meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America)
(2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key).
Proposers who are interested in participating via telephone, please send an e-mail to theocarrasco@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting.
The City of Miami Beach is using RFP Depot, a central notification system that provides bid notification services to interested vendors. RFP Depot allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfpdepot.com. If you do not have Internet access, please call the RFP Depot’s vendor support group at 801-765-9245.
The City of Miami Beach has also contracted with BidNet and is utilizing a central bid notification system created exclusively for state and local agencies located in South Florida. Created in conjunction with BidNet(s), this South Florida Purchasing system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.govbids.com/scripts/southflorida/public/home1.asp. If you do not have Internet access, please call the BidNet(r) support group at 800-677-1997 extension # 214.
THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CITY OF MIAMI BEACH, OR WAIVE ANY INFORMALITY IN ANY PROPOSAL. THE CITY OF MIAMI BEACH MAY ALSO REJECT ANY AND ALL PROPOSALS.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSALS IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510.
• CONE OF SILENCE – ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS – RESOLUTION NO. 2000-23879 • DEBARMENT PROCEEDINGS – ORDINANCE NO. 2000-3234 • PROTEST PROCEDURES – ORDINANCE NO. 2002-3344 • LOBBYIST REGISTRATION & DISCLOSURE OF FEES – ORDINANCE NO. 2002-3363 • EQUAL BENEFITS FOR DOMESTIC PARTNERS ORDINANCE – ORDINANCE NO. 2005-3494 • CAMPAIGN CONTRIBUTIONS BY VENDORS – ORDINANCE NO. 2003-3389
Sincerely, Gus Lopez, CPPO Procurement Director
