Summary of Specifications:
PUBLIC NOTICE INVITATION TO BID NO. 13-04/05 Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 20th of May, 2005 for: SERVICE AND MAINTENANCE AGREEMENT FOR HVAC SYSTEMS AT THE BASS MUSEUM OF ART Scope of Work: The purpose of this bid is to establish a contract whereby the contractor shall provide all plant, labor, parts, materials, transportation and equipment necessary to conduct eleven (11) scheduled monthly service/maintenance visits and one (1) yearly visit to repair and maintain the designated HVAC systems/equipment at the City of Miami Beach Bass Museum. The successful contractor will perform all maintenance, repairs and service of all components of the Florida Heat Pumps, and Dectron units such as the compressors, indoor blower fans and motors, control modules, and all related items. Contractor will be responsible for the full maintenance, repairs and service of all Circul-aire outside air systems. The contract shall remain in effect from date of award through December 31, 2006, with options for three (3) additional one year periods. Minimum Requirements: Prospective Bidder must have a minimum of 5 years experience in the business of service and maintenance of HVAC systems/equipment. In addition, prospective bidders must provide at least six (6) separate references in Dade or Broward Counties for maintenance agreements for HVAC systems/equipment, including contact names, titles and phone numbers for verification of references. A Pre-Bid Conference and Site Visit will be held at 10:30 a.m. on May 4, 2005 at the City of Miami Beach Bass Museum located at 2121 Park Avenue, Miami Beach. Attendance at the Pre-bid Conference is highly encouraged and recommended as a source of information but is not mandatory. Bid Guaranty: A Bid Guaranty is not required, however the successful Bidder executing the Contract will be required to provide a Performance and Payment Bond each in the amount of one-hundred percent (100%) of the annual value of the contract, and evidence of required insurance within fifteen (15) calendar days after notification of award of the Contract. Estimated Budget: $68,000 At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. The City of Miami Beach has contracted with BidNet and has begun utilizing a new central bid notification system created exclusively for state and local agencies located in South Florida. Created in conjunction with BidNet(r), this new South Florida Purchasing system has replaced the DemandStar system and allow vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.govbids.com/scripts/southflorida/public/home1.asp. If you do not have Internet access, please call the BidNet(r) support group at 800-677-1997 extension # 214. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (305) 673-7851. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE "CONE OF SILENCE, " IN ACCORDANCE WITH ORDINANCE NO. 2002-3378. A COPY OF ALL WRITTEN COMMUNICATION(S) REGARDING THIS BID MUST BE FILED WITH THE CITY CLERK. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE "CODE OF BUSINESS ETHICS” (“CODE”), IN ACCORDANCE WITH RESOLUTION NO. 2000-23879. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE CITY OF MIAMI BEACH DEBARMENT ORDINANCE NO. 2000-3234. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE BID SOLICITATION PROTEST ORDINANCE NO. 2002-3344. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE CITY OF MIAMI BEACH LOBBYIST FEES DISCLOSURE ORDINANCE NO. 2002-3363. YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR BID IS SUBJECT TO THE CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. YOU ARE HEREBY ADVISED THAT THIS BID SOLICITATION IS SUBJECT TO THE LOCAL PREFERENCE ORDINANCE NO. 2003-3413. RESPONSIVE AND RESPONSIBLE MIAMI BEACH-BASED VENDORS THAT ARE WITHIN 5% OF THE LOWEST AND BEST BIDDER, WILL BE GIVEN AN OPPORTUNITY OF PROVIDING SAID GOODS OR GENERAL SERVICES CONTAINED HEREIN, FOR THE LOWEST RESPONSIVE BID AMOUNT. Detailed representation of all these ordinances can be found on the City of Miami Beach Website at http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp CITY OF MIAMI BEACH
