The purpose of this solicitation is to establish an agreement for the direct delivery of ala carte snack items and beverage products to school cafeterias in the Escambia County School District (ECSD). Refer to Attachment G - School Address List. The initial term shall begin upon School Board approval on February 1, 2019 through January 31, 2020 with a one (1) year renewal option upon mutual consent of both parties and School Board approval. The one (1) year renewal option shall be in effect for the period of February 1, 2020 through January 31, 2021. All prices, terms, and conditions shall be fixed and in effect for the entire term(s) of this agreement. The District does not pay fuel adjustment charges. The quantities listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated quantities. However, the District reserves the right to reduce or increase the number of shipments and/or purchase additional quantities at the agreement price at any time during the agreement period. By signing this agreement, the Bidder is agreeing to honor their bid’s prices and all terms and conditions for the entire term(s) of the agreement.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this solicitation, you must send a sample for review by Tuesday, November 27, 2018, 12:00 PM, CST. Failure to send a full case quantity sample size in its original packaging and the required documentation when offering an alternate product will result in your bid being determined “non-responsive” for that item. Unmarked boxes or bags containing loose samples are not acceptable. Samples should be clearly labeled “SAMPLE FOR BID NUMBER #191402.” If you plan to send samples, the form and instructions will be posted on the Purchasing website at http://ecsd-fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Section I. T. – Samples and Brand Name on page 5. **The District will be closed on November 12, 22, and 23 for the holidays. Please schedule sample shipments accordingly.**
QUESTIONS: Due to time constraints, it is recommended that vendors send questions in a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Wednesday, November 14, 2018, 4:00 p.m., Central Standard Time. Changes in the specifications contained in this bid will be made by Addenda. Any Addenda issued concerning this bid will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each bidder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if any Addenda has been issued and to obtain such Addendum. Any Addendum and answers to any questions received concerning this bid will be posted by the close of business on Tuesday, November 20, 2018. The direct link to the Bid/RFP Activity Section of the District website is listed below:
http://ecsd-fl.schoolloop.com/purchasing/bids
All inquiries should be sent to:
Allison Watson, Senior Purchasing Agent Purchasing Department
Escambia County School District 75 N. Pace Blvd.
Pensacola, FL 32505
Email: awatson@escambia.k12.fl.us Fax: 850-469-6271
For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this bid. Vendors are expected to utilize this representative for ALL Information regarding this bid. Vendors who contact any other District employee regarding the subject of this bid are subject to disqualification from participating in this solicitation.
