Summary of Specifications:
The purpose of this solicitation is to establish an agreement for the direct delivery of bread products to school cafeterias in the Escambia County School District. Refer to Attachment A - School Addresses. Prices, terms, and conditions of this agreement covers all purchases for the products listed in this document for the entire term of this agreement. The term shall begin upon School Board approval on February 1, 2017 through January 31, 2018 with a one (1) year renewal option upon mutual consent of both parties and School Board approval. All prices, terms, and conditions shall remain effect for the entire term(s) of this agreement. The District does not pay fuel adjustment charges. The quantities listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated dates and quantities. However, the District reserves the right to reduce or increase the number of shipments and/or purchase additional quantities at the agreement price at any time during the agreement period. By signing this agreement, the Responder is agreeing to honor the proposal’s pricing for the entire term of the agreement. If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this solicitation, you must send a sample for review by Thursday, November 3, 2016, 12:00 PM, CST. Failure to send a sample and the required documentation when offering an alternate product will result in your bid being determined “non-responsive” for that item. Samples should be clearly labeled “SAMPLE FOR RFP NUMBER #170802.” If you plan to send samples, contact the Escambia County School District Purchasing Office by email awatson@escambia.k12.fl.us or by fax at (850) 469-6271. A form will be sent to you via email or fax. This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. QUESTIONS: Due to time constraints, it is recommended that vendors send questions in a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Thursday, October 27, 2016, 12:00 p.m., Central Standard Time. Changes in the specifications contained in this RFP will be made by Addenda. Any Addenda issued concerning this RFP will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A PROPOSAL, it shall be the sole responsibility of each proposer to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if any Addenda has been issued and to obtain such Addendum. Any addendum and answers to any questions received concerning this proposal will be posted by the close of business on Monday, October 31, 2016. The direct link to the Bid/RFP Activity Section of the District website is listed below: http://ecsd-fl.schoolloop.com/purchasing/bids All inquiries should be sent to: Allison Watson, Senior Purchasing Agent Purchasing Department Escambia County School District 75 N. Pace Blvd. Pensacola, FL 32505 Email: awatson@escambia.k12.fl.us Fax: 850-469-6271 For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this RFP. Vendors are expected to utilize this representative for ALL Information regarding this RFP. Vendors who contact any other District employee regarding the subject of this RFP are subject to disqualification from participating in this solicitation.
