Summary of Specifications:
The bid solicitation is for the purchase of equipment and installation services, if needed, for cafeterias throughout the District for the period of May 17, 2017 through April 30, 2018 with a one (1) year renewal option upon mutual consent of both parties and School Board approval. The one (1) year renewal option shall be in effect for the period of May 1, 2018 through April 30, 2019. All pricing, terms, and conditions shall be fixed and remain in effect for the entire term(s) of this agreement. The District does not pay fuel adjustment charges. The quantities listed herein are the best estimate of the District based on prior and projected purchases. The District reserves the right to increase or reduce the estimated quantities based on funding availability. Additional quantities for items may also be purchased at the contract price at any time during the contract period. By signing this agreement, the Bidder agrees to honor the contract pricing, terms, and conditions for the entire term(s) of the agreement. If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this bid, you must send the documentation listed below for review by Wednesday, March 22, 2017, 4:00 PM, CST to Allison Watson, Purchasing Dept., Escambia County School District, 75 North Pace Blvd., Pensacola, FL 32505 OR e-mail to awatson@escambia.k12.fl.us. Bidders must confirm receipt of electronic documents. Refer to section T- Samples and Brand Names on page 5. -Full product specifications including warranty, pictures, and drawings for equipment. -Contact name, phone numbers and email addresses of at least three (3) cafeterias or restaurants or school districts that are currently using the equipment. -Alternate Product Evaluation Form (Posted on the Purchasing website at: http://ecsd-fl.schoolloop.com/purchasing/bids) Failure to send the required documentation when offering an alternate product may result in your bid being determined “non-responsive” for that item. Alternate product documentation should be clearly labeled “ALTERNATE PRODUCT FOR BID NUMBER #172202.” QUESTIONS: Due to time constraints, it is recommended that vendors send questions by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. The deadline for questions regarding this solicitation will be Friday, March 17, 2017, 5:00 PM, Central Standard Time. Any changes in the specifications contained in this bid will be made by Addenda. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each proposer to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such addendum. Any Addendum and answers to any questions received will be posted on the Purchasing Department’s web pages by close of business Tuesday, March 28, 2017. The direct link to the Bid Activity Section of the District website is listed below. http://ecsd-fl.schoolloop.com/purchasing/bids All inquiries should be sent to: Allison Watson, Senior Purchasing Agent Purchasing Department Escambia County School District 75 N. Pace Blvd. Pensacola, FL 32505 Email: awatson@escambia.k12.fl.us Fax: 850-469-6271 For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this bid. Vendors are expected to utilize this representative for ALL information regarding this bid. Vendors who contact any other District employees regarding the subject of this bid are subject to disqualification from participating in this solicitation.
