Summary of Specifications:
This bid solicitation is for the purchase of food trays for use in the school cafeterias for the period beginning May 20, 2015 through April 30, 2016. Prices, terms, and conditions of this agreement cover all purchases for the products listed in this document for the entire term of this agreement. The quantities and delivery dates listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated dates and quantities, however, the District reserves the right to adjust shipment dates, reduce the number of shipments and/or purchase additional quantities at the contract price at any time during the contract period. By signing this agreement you are agreeing to honor your contract price for the entire term of the agreement.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this bid, you must send a sample for review by Tuesday, April 14, 2015, 4:00 PM, CST. Failure to send a sample and the required documentation when offering an alternate product will result in your bid being determined “non-responsive” for that item. Samples should be clearly 30labeled “SAMPLE FOR BID NUMBER 153002.” If you plan to send samples, contact the Escambia County School District Purchasing Office by email awatson@escambia.k12.fl.us or by fax at (850) 469-6271. A form will be sent to you via email or fax. This form must be completed prior to samples being sent. Samples for this bid should come to the Purchasing Office, at the address on the cover page of this document.
QUESTIONS: Due to time constraints, it is recommended that vendors send questions by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. The deadline for questions will be Thursday, April 2, 12:00 PM, Central Standard Time. Any changes in the specifications contained in this bid will be made by Addenda. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each proposer to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if Addendum has been issued and to obtain such addendum. Any Addendum and answers to any questions received will be posted on the Purchasing Department’s web pages by close of business Wednesday, April 8, 2015. The direct link to the Bid Activity Section of the District website is listed below.
http://ecsd-fl.schoolloop.com/purchasing/bids
All inquiries should be sent to: Allison Watson, Senior Purchasing Agent Purchasing Department Escambia County School District 75 N. Pace Blvd. Pensacola, FL 32505 Email: awatson@escambia.k12.fl.us Fax: 850-469-6271
